FT Coordinator of the Dr. Ervin V. Griffin Sr. Centre

FT Coordinator of the Dr. Ervin V. Griffin Sr. Centre

Employer

Halifax Community College
100 College Drive
Weldon, NC 27890
Phone: 252-536-2551

Job Location

100 College Drive

Weldon, NC  27890

Salary/Grade

Commensurate with experience

Benefits

State of NC

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Monday, May 2, 2022
Closes: Saturday, July 2, 2022

Target Start Date

Monday, May 2, 2022

Expected Work Hours

Mon-Fri 10am-6:00pm +nights, weekends, extended days as needed

Reports to

VP Institutional Effectiveness & Advancement

Employment Type

Full-Time

Minimum Qualifications

  • Bachelor's degree in Management, Business Administration, Hospitality, or closely related field required.

Preferred Qualifications

Education Proffered:

  • Master’s degree in Management, Business Administration, Hospitality, or a closely related field.

Experiences:

  • 3-5 years of experience in coordinating, producing, and directing performing arts events, event activities, contract administration, risk management, and supervisory experience.
  • Knowledge in providing technical support for events planning, conferences, performing artists including lighting, sounds, set design, etc.
  • Demonstrated ability to communicate effectively in a public setting
  • Demonstrated interpersonal skills
  • A commitment to the goals, standards, and ethics of HCC  

 

Required

  • Knowledge of event planning, the hospitality industry, technical and equipment needs, and management of large events.
  • Be detailed oriented with well-developed planning, organizational and problem-solving skills.
  • Excellent customer service skills and the ability to communicate effectively both orally and in writing are additional requirements of the position.
  • Knowledge of department and college policies, procedures, and practices with the ability to answer work
  • Ability to maintain a high level of confidentiality and discreet judgment
  • Maintains records of all usage fees and financial bookkeeping
  • Experience with face-to-face customer service and excellent verbal and writing skills
  • Knowledge of theater, box office, and concession operation
  • Working knowledge of techniques and methods of the stage, lighting, sound, and communications design, installation, and preparation for theatrical or related performances
  • Ability to operate and maintain technical lighting and sound equipment and systems
  • Ability to provide event management assistance for college-sponsored events
  • Knowledge of electronics, stage equipment, rigging, and audio-visual media
  • Knowledge of computerized and manual stage lighting control systems
  • Strong understanding of event management as it pertains to the logistical aspect of a multipurpose venue’s operation to be able to effectively communicate and work alongside numerous vendors and organizations as it relates to theatrical style and non-theatrical style events.
  • Interpersonal skills using tact, patience, and courtesy
  • Knowledge and use of proper lifting techniques
  • Ability to safely operate and maintain technical theatre tools and equipment
  • Ability to establish and maintain cooperative and effective working relationships with others
  • Ability to prioritize and schedule work and multi-task
  • Proficient computer skills
  • Excellent communication and customer service skills
  • Ability to solve issues and work with diverse populations, work with large crowds and young children

Position Description

This position manages the day-to-day operations of the performance and rental spaces of the Dr. Griffin Centre on the campus of Halifax Community College. This includes but is not limited to Building and Event Management, daily operations of the Box Office, coordination of ticket sales for events, negotiation of contracts between performers/agents and presenters and conferencing with potential rental clients. Must be able to communicate effectively with students, college personnel, patrons and community groups; advanced oral and written communication and presentation skills are essential. To provide space for the college to host classes, special events and annual programs To provide residents and community organizations space for annual and special events The facility provides the college and community the opportunity to offer the arts and cultural development programs to the region and surrounding areas. The facility also provides the college with the opportunities for highlighting what we offer here at the college and recruitment.

Essential Functions:

This information is intended to be descriptive of the key responsibilities of the position. The list of essential function below does not identify all duties performed by any single incumbent in this position.

  1. Oversees management and develops policies and procedures relating to Box Office and Front of House operations.
  2. Serves as primary contact and information source for all who utilize or wish to utilize the facility.
  3. Track and process all contracts for events, maintaining both hard copy and electronic document records.
  4. Submit the annual budget to the Vice President of Administration Services.
  5. Provides the business office with all necessary financial data as needed and required including all contract information and certificates of insurance.
  6. Completes all documentation necessary to ensure timely payments to all vendors.
  7. Completes reconciliation reports at the close of ticketed events.
  8. Coordinates and oversees load-in, set-up, run and strike for all theatrical events where necessary. 
  9. Coordinates and oversees all staffing for each event.
  10. Manages building tours and private rentals
  11. Maintains information on annual patron visitation.
  12. Interfaces with local organizations and business partners on event planning and implementation.
  13. Work alongside the local school systems during the planning and implementation of their special events
  14. Manages concessions including training, budget and vendor management.
  15. Serves as administrator for Box Office Software vendor, manages webpage development with HCC Information Systems, responsible for the audience database for coordinated efforts with the campus relations director, HCC Foundation and external clients.
  16. At the discretion of the HCC President and Vice President's Offices, assist in the coordination of major events within the Learning Unit. Responsibilities include but are not limited to overseeing logistics, site coordination, partnering with marketing and other campus stakeholders.
  17. Directs all advance work with artists and users, from hospitality and scheduling to technical and front of house support, making advance arrangements and coordinating campus support services including but not limited to Maintenance Staff, Director of Security and others needed to successfully execute an event.
  18. Works alongside the maintenance department with building up keep and repair.
  19. Manages the development and work with the HCC Webmaster on the maintenance of the webpage.
  20. Schedules and coordinates with local schools and the community on participation in selected events.
  21. Organize and maintain the areas related to the performing arts, green room, dressing rooms, make-up rooms and other areas as assigned.
  22. Assist with room set up for internal and external facility requests for The Griffin Centre.
  23. Perform assigned responsibilities, duties and tasks according to established practices, procedures, techniques and standards in a safe and efficient manner and with minimal supervision.
  24. Serve on campus wide committees as needed
  25. Provide learning and mentoring opportunities for students during the school year.
  26. Schedule the work duties of student workers, volunteers or part-time help as needed.
  27. Ability to work a flexible work schedule that includes early mornings, evenings and weekends.
  28. Other duties as assigned by the President and Vice President of Institutional Effectiveness and Advancement.
  29. Input and track work orders for facility repair and maintenance.
  30. Review and compile marketing and promotional materials. Assist in creating and distributing publications, brochures, and newsletters.
  31. Assist with booking and scheduling requests, answer booking calls, capture pertinent information, and reserve space.
  32. Reach out to potential new clients to reserve and make use of the space in The Griffin Centre.
  33. Assist as needed in the box office.
  34. Supervise employees, volunteers, and student workers of The Griffin Centre.

How to Apply

MUST READ Special Instructions and Additional Information to Applicants:

 All applications for this position must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxcc

 Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. 

Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application.  To receive credit, all relevant experience must be included in the work history section of the application. 

Any information omitted from the application but included in the resume will not be considered for qualifying credit. Persons eligible for Veteran's Preference must submit a copy of Form DD-214.

Job Post Contact

Applications will only be accepted through:
https://www.schooljobs.com/careers/halifaxcc