PRIMARY PURPOSE OF POSITION:

Responsible for initiating, coordinating, and performing the administrative functions required for the effective operation and support of assigned program areas.

** Subject to budget approval.  Anticipated hire date January 4, 2021 **

ESSENTIAL JOB DUTIES:

• Responsible for answering and routing calls, greeting visitors, handling inquiries from the public and co-workers in a cooperative, courteous, and professional manner.
• Ordering and inventorying office supplies, operating office equipment (copier, fax, scanner, etc.) and coordinating incoming and outgoing mail.
• Primary point of contact for student, client, and visitors to the department in person, by phone, and by e-mail.
• Prepare correspondence, agendas, publications, and management of reporting as assigned by Dean and Director. 
• Arrange appointments, meetings, events, and travel schedules for Dean and Director.
• Prepare and process purchase requisitions, work orders, travel requests, course/seminar evaluations, book adoptions, timesheets, and leave reports for all assigned program areas.
• Assist with maintenance and updates of web presence for all assigned program areas.
• Coordinate correspondence and communication to/from faculty and staff and maintain up-to-date office files.
• Assist Dean and Director with development of schedule for classes/seminars for registration and publication. 
• Maintain currency on technology and software updates related to the responsibilities of this position (including but not limited to: Microsoft Office Suite, Datatel/Ellucian, Self-service, AVISO, and SBC Client Management software).
• Assist in dissemination and collection of part-time contracts and Personal Service Agreements based on information provided by the Dean and Director.
• Provide support for assigned committees and various national and state organizations and participate in college-wide activities as required.   
• Prepare reports and documentation necessary to support program and school accreditation and reporting requirements.
• Maintains strict adherence to confidentiality of student, personnel, and SBC client’s information. 
• Assist with meeting and seminar coordination including but not limited to: calendar coordination, room coordination, refreshment purchase/set-up, greeting of attendees, and taking of minutes for select sessions.
• Assist with grants and special projects as assigned by Dean and Director.
• Ability to work independently while also contributing to a team effort when needed.
• Adhere to all institutional policies and procedures.  
• Perform other duties as assigned by supervisor.