FT Procurement Specialist

FT Procurement Specialist

Employer

Johnston Community College
245 College Road
Smithfield, NC 27577
Phone: 919-934-3051

Job Location

Main Campus, Smithfield, NC 

Salary/Grade

$31,200.00 - $46,689.00 Annually

Benefits

Yes

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Monday, July 15, 2019
Closes: Monday, July 29, 2019

Target Start Date

Friday, August 16, 2019

Expected Work Hours

Monday - Thursday 8:00am - 5:30pm

Employment Type

Full Time

Minimum Qualifications

Minimum & Preferred Qualifications:

Qualifications 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Education Minimum:  Associate's degree with course work emphasis in business, data entry, and/or secretarial science.
 
Experience Minimum:  One (1) to three (3) years' experience in an office setting involving typing, data entry and word processing.

Preferred Qualifications

N/A

Position Description

Summary 
Performs all duties related to purchasing and accounting for purchases, maintains Central Supply Store, assists with equipment inventory, and assists in ensuring that the service needs of all JCC customers are met in an expedient and timely manner by performing the following duties.

 

Knowledge & Responsibilities:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Assist with the maintenance of property and liability insurances.
  • Assist with processing incoming/outgoing mail and reporting
  • Processing E-Requisitions into POs daily, print POs, file, etc.
  • Run from Colleague weekly & monthly reports of status of Purchase Orders and follow-up on PO's that are outstanding. 
  • Receive p-card receipts and reports from p-card users.
  • Acting as P-card Accountant, review p-card receipts & reports and submit to Business Office.
  • Resolve all orders that may have discrepancies including those with Vendors, etc. as needed.
  • Assist in checking in/verifying orders when needed.
  • Receive POs in Colleague, match with invoice or packing list, and forward to Accounts Payable Technician.
  • Process and post bids/solicitation on IPS. Evaluate and award contracts from solicitations submitted as needed.
  • Assist with coordination with DMV acquiring titles, tags etc.
  • Communicate with Insurance representatives for coverage's and adjusters for claim settlements matters.
  • Maintain updated list of all insurance documents.
  • Work with Accounts Payable Technician to ensure prompt and proper payment to vendors.
  • Assist individual(s) and classes for users in processing E-Procurement and P-card usage.
  • Dispense paper supplies from Central Supply Store.
  • Order/stock paper supplies for Central Supply Store and assist users to order supplies for their office.
  • Assist with shipping items through mail carrier as needed.
  • Assist with entering equipment inventory into Colleague, including data entry monthly as needed.
  • Prepare reports for NCCCS and other reports as needed. 

 

Supervisory Responsibilities:  This job has no supervisory responsibilities.

 

Additional Information:

Language Skills                                            

  • Ability to read and comprehend simple instructions, short correspondence, and memos. 
  • Ability to write simple correspondence. 
  • Ability to effectively present information in one-on-one and small group situations to other employees of the organization.

Mathematical Skills                                                 

  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability                                                     

  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 
  • Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills                                           
To perform this job successfully, an individual should have knowledge of order processing systems and word processing software.
 
Certificates, Licenses, Registrations

  • None 

Physical Demands 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger; talk and hear. The employee is frequently required to stand and walk, reach with hands and arms, and stoop or kneel.  The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.
 
Work Environment 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is usually moderate.

How to Apply

Please apply directly at our website: http://www.johnstoncc.edu/employment/index.aspx

Job Post Contact

Human Resources

919-209-2536