Grants Accountant

Grants Accountant


Central Carolina Community College
1105 Kelly Drive
Sanford, NC 27330
Phone: 919-775-5401

Job Location

Sanford, NC


$46,823.00 - $53,846.00 Annually



Job Category

  • Professional

Application Period

Opens: Tuesday, February 27, 2024
Closes: Tuesday, March 5, 2024

Target Start Date

Monday, April 1, 2024

Expected Work Hours

40 hours

Employment Type

Full-time Staff

Minimum Qualifications

Required educational background:

  • Bachelor’s degree in accounting, business, or other related discipline. 

Required kind and number years of work experience:

  • Five or more years in grant management, budget tracking, and/or accounting.

Required knowledge, skills and abilities:

  • Knowledge of general account and auditing principles and practices.
  • Proficient in Excel, with working knowledge of other computer applications.
  • Ability to maintain accurate records.

Preferred Qualifications

  • Experience using Colleague or ability to adapt to new softwares quickly. 
  • NC Community College Experience.
  • Five years’ experience in grants accounting; knowledge of federal Uniform Guidance.  
  • Three years’ experience in governmental accounting (GASB).

Position Description

At Central Carolina Community College, we create transformative lifelong learning opportunities! We expect all employees to find ways to remove barriers to student success and provide all students a pathway to achievable dreams. Our employees are charged to recognize the challenges we face and to respond to them with empathy, understanding, and a willingness to help. 

Working independently, an employee in this position has the responsibility for supporting the financial services operation and activities of the Business Office.  Duties related to this position focus on performing detail-oriented accounting work involving the classifying, posting, balancing, reconciling, and summarizing of financial transactions as they relate to federal, state, local, community college, foundation, and private grants. Duties assigned may vary according to the specific needs of the Division and/or allocation of workload. This position reports to the Staff Accountant. 

  • Please include unofficial copies of undergraduate and graduate transcripts. Will be required to submit official copies of transcripts before start date.
  • This position may have occasional travel between campuses and for training. Occasional after hours may be required.
  • This position will allow occassional teleworking. 

 Diversity Policy:  Central Carolina Community College believes the college experience is greatly enriched through diversity; therefore, the college encourages diversity of thought within the student body and staff. Furthermore, the college seeks to promote awareness of diversity and the respect for all individuals, and the college pledges to adhere to this mission in its relationship with the community.  


Essential Duties

  • Maintain the College’s financial records regarding assigned grants portfolios in the general ledger.  Analyze financial information to prepare reconciliations and reports and to document transactions.
  • Prepare and ensure timely submission of required invoice and/or billing reports for agencies to reimburse the College.  Reconcile monthly grant reports to funds received. Reconcile funding drawdowns from federal/state agencies for assigned grants.  
  • Maintain documentation and assist with general ledger accounting for assigned grants matching requirements.  
  • Ensure transactions and accounts are recorded according to generally accepted accounting procedures (GAAP) and in compliance with federal and state regulations and guidelines, including Uniform Guidance, the grantor’s terms and contracts, and institutional policies.
  • Prepare month-end and adjusting journal entries for assigned grants and grant match, if applicable.  
  • Reconcile and prepare monthly financial grant reports.  Prepare quarterly, annual, interim reports and analyses as needed and upon request.  Ensure timely submission of financial reports to grantors.
  • Setup and distribute time and effort reporting templates and review reported effort to make allocation and account adjustments as needed. 
  • In collaboration with the Office of Grants and Strategic Initiatives (OGSI), provide support and training on best practices in managing grant budgets, federal Uniform Guidance, guidelines specific to the sponsored project, State and College policies/procedures, Business Services’ payment processing procedures, etc.
  • In collaboration with the OGSI, this role is responsible for the monitoring of grant activity including cost overruns, cost sharing and unallowable administrative expenses.
  • Prepare and review financial reports with project directors.
  • Audit financial transactions and reimbursement requests for grant subrecipients.  Provide technical assistance on federal guidance, grant rules, and other policies.
  • Facilitate award closeout procedures including performing final reviews of awards/contracts/project expenditures, payments, and accounts receivable.  Process closing entries in the College’s accounting system as needed.
  • Maintain and update financial files for audits and grant record retention requirements.
  • Assist OGSI with review of grant and contract proposals with a concentration on pre-award budget development.
  • Support close-out procedures for year-end reporting and auditing.
  • Act as back-up for other functions as needed.
  • Verify coding and accuracy of all checks processed before mailing
  • Provide excellent customer service to internal and external customers


NSF EARTH Grant (25%-50%) 


  • In addition to the above listed duties, the position will serve as the Business Office Project Liaison to the NSF EARTH Center.  As liaison, this position will work closely with the Project's PI to track and manage the approximately $6.3M budget. This position will prepare, track and submit quarterly reimbursements for all NSF EARTH Grant subawards and contractors. 
  • Perform other duties as assigned. 
  • Recognizing and respecting the variety of experiences and contributions represented by all of our students, employees, and community, the Grants Accountant will encourage a learning environment where everyone is supported and valued for their unique perspectives and experiences and will foster and promote the participation of all members of our diverse communities.

Job Post Contact

Central Carolina Community College Human Resources

1105 Kelly Drive, Sanford, NC  27540

(919) 718-7493