Health Sciences Admissions Support Specialist

Health Sciences Admissions Support Specialist


Cape Fear Community College
411 North Front Street
Wilmington, NC 28401
Phone: 910-362-7000

Job Location

Wilmington, NC


$2604 per month


Full Time Benefits

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Thursday, August 4, 2022
Closes: Monday, August 15, 2022

Target Start Date

Thursday, August 4, 2022

Expected Work Hours


Employment Type


Minimum Qualifications

Minimum Education/Training:

  • Associates Degree required.


Minimum Experience:

  • One or more years of responsible administrative experience involving public contact.   

Preferred Qualifications

Preferred Education/Training, Experience, Skills:

  • Bachelor’s degree
  • Three or more years’ administrative experience in a community college or other educational setting

Position Description


To perform a variety of record keeping functions, including the maintenance of departmental and Nursing/Health Sciences programs records, to provide specific information and assistance to the general public regarding admissions procedures and criteria for all Nursing/Health Sciences programs; coordinate information sessions and disseminate programs’ specific packets to students. This position will be a member of the Centralized Health Science Enrollment team (HSEC).



  • Receives general supervision from the Lead Counselor, Health Science Center. 
  • Exercises no supervision.


Duties & Responsibilities (Essential Functions)



Essential and other important responsibilities and duties may include, but are not limited to, the following:

Essential Functions:

  • Process a variety of regular and confidential documents including general correspondence, (internal and external), forms, minutes and emails/memos; prepare copies of documents; distribute information.


  • Process all Nursing/Health Sciences correspondence:  invitation to pre-assessment of point count emails, acceptance emails, alternate emails and two types of reapply emails.


  • Type/word process, collate, and distribute all medical information for Directors, Lead instructors, HSEC staff, and students during the program application periods.


  • Answer phone; convey telephone messages; respond to requests and inquiries from students, faculty and staff.  Provide program specific information and give program specific directions.


  • Coordinate and participant in annual review and revision of medical information packets with HSEC staff, Director, and Lead instructors of each medical program.


  • Prepare all information needed for the application process for at least fifteen medical programs--- information packets,   Intent to Apply forms, point count total forms, and PSB study guide and info sheets.


  • Receive, process, and file confidential student information from accepted Nursing and Health Sciences applicants such as observation forms, acceptances and decline information.


  • Prepare and request program surveys for all programs (to be emailed to students during point count assessment).


  • Maintain records for student reference and prepare statistical reports as needed and required by Dean of Enrollment Management; gather and compile the required information as necessary; sort and scan documents and records according to standard policies and procedures.


  • Maintain complete, accurate, and up-to-date records (including curriculum coding) for all students accepted and entering health science programs each Fall and Spring semesters.


  • Assist with on and off campus recruiting programs and efforts, such as county school health fairs in New Hanover and Pender Counties, as needed.


Other Important Functions:

  • Assist faculty, administrative staff and students with various support tasks including accessing information.


  • Establish and maintain a complex scanning data retrieval system.


  • Maintain an inventory of selected program forms as well as institutional forms.


  • Answer telephones and dispense appropriate and accurate information for incoming calls.


  • Participate on various college committees and other institutional activities.


  • Perform related duties and responsibilities as required.


  • Perform other related duties and responsibilities as assigned





Knowledge of:

  • Principles and procedures of record keeping.


  • Basic principles of business letter writing and report preparation.


  • Advanced computer skills, techniques, and programs


  • Basic mathematical operations necessary for compiling required reports and general problem solving.

Ability to:

  • Interpret and apply the policies and procedures of the function to which assigned.  Read written communications, analyze, and interpret both verbal and written communication.


  • Perform administrative activities including the maintenance of appropriate files and compiling information for reports.


  • Respond to program specific inquiries and requests for information.


  • Establish and maintain cooperative working relationships with those contacted in the course of work


  • Interpret and apply CFCC goals, objectives, policies, procedures, rules, and regulations


  • Maintain effective audio-visual discrimination and perception needed for:
    1. Making observations
    2. Reading and writing
    3. Communicating with others
    4. Operating assigned equipment
    5. Handling varied tasks simultaneously
  • Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
    1. Standing or sitting for extended periods of time
    2. Operating assigned equipment
    3. Handling varied tasks simultaneously 

      Bending, stooping, climbing, or lifting up to 50 pounds

  • Maintain mental capacity, which allow the capability of:
    1. Making sound decisions
    2. Responding to questions
    3. Demonstrating intellectual capabilities


Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Minimum Education/Training:

  • Associates Degree required.


Minimum Experience:

  • One or more years of responsible administrative experience involving public contact.   


Preferred Education/Training, Experience, Skills:

  • Bachelor’s degree
  • Three or more years’ administrative experience        in a community college or other educational setting


Supplemental Information


Special Instructions to Applicants:

  • This position REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS be submitted in addition to the application. Please have these documents ready to upload when applying.
  • Candidates are required to submit OFFICIAL TRANSCRIPTS for all degrees obtained prior to their first day of work or hire date. If the highest level of education is a High School diploma or equivalent, proof of completion is required.
  • Applicants who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Baccalaureate or Master’s degree conferred by a regionally accredited college or university in the United States.

How to Apply

Apply online at CFCC Careers Page

Job Post Contact

Anne W. Smith
Director of Human Resources
Cape Fear Community College
411 N. Front Street, Wilmington, NC 28401
Phone: 910-362-7028