HR Data Management Specialist

HR Data Management Specialist

Employer

Mitchell Community College
500 West Broad Street
Statesville, NC 28677
Phone: 704-878-3200

Job Location

Statesville NC

Salary/Grade

27,204 - 40,800 annual

Benefits

Full Time Benefits

Job Category

  • Professional

Application Period

Opens: Thursday, April 29, 2021
Closes: Thursday, May 13, 2021

Target Start Date

Thursday, July 1, 2021

Expected Work Hours

8a - 4:30p

Reports to

HR Director

Employment Type

Full time Permanent

Minimum Qualifications

• Associate’s degree or equivalent HR data management experience. • Three to five years of experience in HR data management, preferably in a higher education setting. • Must have two to four years of HRIS experience; Datatel experience strongly preferred. • Familiarity with Applicant Tracking systems; NeoGov experience preferred • Experience with document scanning, storage and indexing systems; Laserfiche experience helpful • Demonstrated ability to handle confidential information with absolute discretion. • Demonstrated proficiency in Microsoft Office and strong computer, data entry skills. • Excellent verbal and written communication skills.

Preferred Qualifications

• Associate’s degree or equivalent HR data management experience. • Three to five years of experience in HR data management, preferably in a higher education setting. • Must have two to four years of HRIS experience; Datatel experience strongly preferred. • Familiarity with Applicant Tracking systems; NeoGov experience preferred • Experience with document scanning, storage and indexing systems; Laserfiche experience helpful • Demonstrated ability to handle confidential information with absolute discretion. • Demonstrated proficiency in Microsoft Office and strong computer, data entry skills. • Excellent verbal and written communication skills.

Position Description

The HR Data Management Specialist (HRDMS) is responsible for gathering, auditing, processing, and maintaining confidential employee data & records.  The HRDMS maintains and updates employee data to accurately complete annual reports such as the Staff Information Report (SIR), and Integrated Postsecondary Education Data System (IPEDS) report.  The HRDMS maintains a records retention schedule consistent with the NC Community College System and applicable state or federal law.   

             

Essential duties and responsibilities:

  • Collects, organizes and maintains employment-related documents for HRIS (Datatel) data entry and reporting
  • Assists with data collection for annual Staff Information Report and IPEDS Report.
  • Serves as the HR department’s technology tester for new Datatel system patches, updates and enhancements before they are released to a production environment. 
  • Uses document imaging system software (Laserfiche) to scan and index files
  • Works with HR Coordinator to insure prompt and accurate flow of employee documentation for monthly payroll data entry.  Enters employee data in Datatel for new and/or rehired employees as needed or assigned
  • Enters e-verify verifications and other benefit enrollments as needed or assigned
  • Ensure compliance with the E-Verify program
  • Assists HR staff with various data analysis needs and surveys, including standard and ad-hoc report creation and maintenance.
  • Assists colleagues serving on search committees with Applicant Tracking Software (NeoGov)
  • Maintains the College’s Organization Chart
  • Conducts regular and as-needed employee file audits to ensure proper documentation has been collected and reviewed, such as I-9s, employment offers, annual letters of intent, and any missing documentation.
  • Creates and maintains a records retention schedule consistent with the NC State Board of Community Colleges Code and state and federal law.
  • Assures proper storage, organization and retrieval of HR records.
  • Partners with payroll on data/records-purging processes.
  • Serves as a resource for faculty and staff on issues associated with employee files, Datatel records, and other confidential documents.
  • Working with the Director of HR, Public Information Officer, President or VPs, coordinates fulfillment of public information requests in a timely manner.    
  • May assist, as needed, with coordination of special events such as benefits fairs or other HR-related training.
  • Provides coverage for the HR reception desk as needed.
  • Reporting to the Director of HR, performs additional duties as assigned

Job Post Contact

Christina Sharkey, Human Resources Assistant

Mitchell Community College

500 W. Broad Street, Statesville, NC 28677

(704)978-1371 office

(704)978-3117 fax