Human Resources Coordinator

Human Resources Coordinator

Employer

Central Carolina Community College
1105 Kelly Drive
Sanford, NC 27330
Phone: 919-775-5401

Job Location

Sanford, NC

Salary/Grade

$39,341.00 - $49,541.00 Annually

Benefits

Yes

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Wednesday, August 4, 2021
Closes: Wednesday, August 18, 2021

Target Start Date

Thursday, August 19, 2021

Expected Work Hours

40 Hours Per Week

Employment Type

FT Perm Staff

Minimum Qualifications

  • Bachelor's Degree in Business Administration, Human Resource Management, or other related field, AND
  • Five years full-time administrative experience in a human resources office, as a paralegal or other similar position.
  • Or equivalent combination of education and experience.

Required knowledge, skills and abilities:

  • Knowledge of all local, state, and federal employment laws
  • Excellent organization, communication, presentation, negotiation, training, and interpersonal skills
  • Computer literate with ability to operate in a fully automated office environment with a high degree of accuracy and detail
  • High degree of analytical and decision-making skills and have ability to multi-task. Ability to maintain strict confidentiality regarding applicant and/or employee information.
  • Knowledge of current word processing and spreadsheet software packages.
  • Ability to work effectively with a diverse group of people.
  • Knowledge of employment laws and regulations impacting hiring practices and procedures.
  • Demonstrated organizational skills and the ability to prioritize tasks and meet deadlines.
  • Ability to work both independently and in a team, or with limited supervision.
  • Effective oral and written communication skills.
  • Superior interpersonal and team oriented aptitude.
  • Use active listening skills.
  • Demonstrate integrity (honesty, trustworthiness, high moral values).
  • Ability to maintain a professional demeanor in a fast-paced environment. 
  • Proven knowledge and skill in the use of advanced features of Microsoft Word, and Excel.
  • Ability to show initiative and self-direction as well as communicate professionally across a variety of constituent groups.
  • Proven ability to concurrently address issues of various levels of complexity.
  • Ability to maintain complete confidentiality regarding personal employee matters, applicant and/or employee information.
  • Ability to interpret and apply policies and procedures of the College as well as other governing bodies.
  • Ability to build rapport and gain trust from employees.
  • Ability to effectively communicate verbally and in writing.
  • Ability to work well with limited supervision.
  • Strong computation skills.
  • Demonstrated organizational skills.
  • Ability to work effectively with a diverse group of people.
  • Ability to work both independently and in a team, or with limited supervision.
  • Superior interpersonal and team oriented aptitude.
  • Ability to perform multiple tasks at the same time.
  • Communicate effectively verbally and in writing.
  • Be proactive, anticipate problems, and try to solve them independently.
  • Be organized, with a flexible attitude.

Preferred Qualifications

  • Previous experience (1-2 years) working in the field of Human Resources with emphasis in employment or recruiting: demonstrated organizational skills and the ability to prioritize tasks and meet deadlines; general knowledge of Human Resource practices and procedures; effective oral and written communication skills, superior interpersonal and team-oriented skills;
  • Also, prefers a general understanding of the College's organizational set-up and policies/procedures.
  • Certification with SHRM or IPMA-HR.

Position Description

At Central Carolina Community College, we create transformative lifelong learning opportunities! We expect all employees to find ways to remove barriers to student success and provide all students a pathway to achievable dreams. Our employees are charged to recognize the challenges we face and to respond to them with empathy, understanding, and a willingness to help. 

The Human Resources Coordinator assists the Director of Human Resources with HR functions and performs a full range of duties in the areas of the employment function, collecting and maintaining data related to employees, preparation of related reports; and confidential and complex technical and administrative duties.  Provides accurate and timely service to the various customers served by this position. Travel to other campuses in the three-county service area may be required.

Diversity Policy:  Central Carolina Community College believes the college experience is greatly enriched through diversity; therefore, the college encourages diversity of thought within the student body and staff. Furthermore, the college seeks to promote awareness of diversity and the respect for all individuals, and the college pledges to adhere to this mission in its relationship with the community.    

This position is open until filled.  This is an anticipated vacancy effective January 2022 but will be hired in mid-fall for cross-training.

Essential Duties

  1. Maintains complete confidentiality regarding employee and/or applicant information.
  2. Maintains HR employee files by keeping filing up-to-date. 
  3. Maintains a variety of databases and spreadsheets.
  4. Serve as primary contact to department chairs/program directors regarding proper adjunct and part-time employee recruitment procedures.
  5. Process employment application materials received, including scanning documents.
  6. Respond to inquiries from job search applicants.
  7. Reviews job announcement prior to posting for accurate salary ranges, verifying appropriate job duties, reviewing interview questions for appropriateness, verifying demand levels, etc.
  8. Ensures completion of reference and background checks and the on-boarding paperwork to include data entry of new employee information.
  9. Assists with completing new hire paperwork for new employees.  Collect and process new employee paperwork, to include ensuring new hire data is completed correctly and entered in the appropriate portals (E-Verify, criminal background investigations, etc.).
  10. Retrieves and distributes incoming and outgoing mail from the mail room
  11. Assists internal and external customers through email, walk-in, and phone.
  12. Assist with maintenance of personnel files, ensuring training certificates, and necessary documentation is included and in compliance with SACSCOC, and any applicable federal and state laws.
  13. Perform advanced clerical duties, including creation of spreadsheets/data bases, memos, letters, forms, and Word documents, typing, copying, filing, and answering the telephone.
  14. Maintain internal employee directory; assist with college telephone directory and organizational chart information.
  15. Prepare purchase requisitions and place orders for Human Resources supplies; request budget amendments and/or adjustments as needed.
  16. Processes, tracks, and maintains incoming official and unofficial transcripts for new employees. Track licensure/certifications.
  17. Ensure compliance with all federal, state, and local employment law (ex. ADA, FLSA, EEO, Title VII, FMLA, etc.); remain current with changes in law and manage relationships with federal, state, and local regulatory agencies.
  18. May serve as Coordinator for one of the following HR programs:  Shared Leave, FMLA, Workers Compensation, Drug Testing program, Affordable Care Act, or Foreign Nationals.
  19. Trains staff and faculty on Applicant Tracking System (NEOGOV) as needed.
  20. Provide switchboard relief as scheduled.
  21. Complete projects as requested by the Director of Human Resources
  22. Serve on College committees as assigned.
  23. Complete the annual five-hour staff development requirement.
  24. Submit records and forms in a timely fashion as required in the policy and procedures manual.
  25. Encourage and support College activities, policies, procedures, and philosophies.
  26. Actively participate in professional organizations. 
  27. Performs other duties as assigned.

How to Apply

Visit our website at www.cccc.edu

Job Post Contact

Central Carolina Community College Human Resources

1105 Kelly Drive, Sanford, NC  27540

(919) 718-7493

http://www.cccc.edu/employment