The HR Data Coordinator (HRDC) is responsible for gathering, auditing, processing, and maintaining confidential employee data & records.  The HRDC maintains and updates employee data to accurately complete annual reports such as the Staff Information Report (SIR), and Integrated Postsecondary Education Data System (IPEDS) report.  The HRDC maintains a records retention schedule consistent with the NC Community College System and applicable state or federal law.            

Essential duties and responsibilities:

• Collects, organizes and maintains employment-related documents for HRIS (Datatel) data entry and reporting
• Assists with data collection for annual Staff Information Report and IPEDS Report
• Serves as the HR department’s technology tester for new Datatel (HRIS) system patches, updates and enhancements before they are released to a production environment. 
• Uses document imaging system software (Laserfiche) to scan and index files
• Works with HR Coordinator to insure prompt and accurate flow of employee documentation for monthly payroll data entry
• Enters employee data in Datatel for new and/or rehired employees as needed or assigned
• Enters E-Verify verifications and other benefit enrollments as needed or assigned
• Ensures compliance with the E-Verify program
• Assists HR staff with various data analysis needs and surveys, including standard and ad-hoc report creation and maintenance
• Assists colleagues serving on search committees with Applicant Tracking Software (NeoGov)
• Maintains the College’s Organizational Chart
• Conducts regular and as-needed employee file audits to ensure proper documentation has been collected and reviewed, such as I-9s, employment offers, annual letters of intent, and any missing documentation.
• Creates and maintains a records retention schedule consistent with the NC State Board of Community Colleges Code and state and federal law.

• Assures proper storage, organization and retrieval of HR records.
• Partners with payroll on data/records-purging processes.
• Serves as a resource for faculty and staff on issues associated with employee files, Datatel records, and other confidential documents.
• Working with the Director of HR, Public Information Officer, President or VPs, coordinates fulfillment of public information requests in a timely manner.    
• May assist, as needed, with coordination of special events such as benefits fairs or other HR-related training.
• Provides coverage for the HR reception desk as needed.
• Reporting to the Director of HR, performs additional duties as assigned