Closes: Wednesday, October 26, 2022
Target Start Date
Expected Work Hours
A minimum of an Associate Degree in a related field with at least two (2) years of responsible administrative experience.
See minimum qualifications
Assists, organizes, and plans WCC Foundation meetings, activities, and events as directed. Serves as the point of contact for the WCC Foundation board members, board meetings, and committee meetings. Assists with resource development by accepting and recording donations and preparing reports as needed. Maintains calendar of events; schedules and confirms appointments, meetings, conferences, and other activities. Updates calendar regularly and communicates changes as necessary. Coordinates arrangements for various meetings and workshops, which may require preparing agendas and meeting packets, coordinating room/equipment setup, coordinating food/refreshments, attending meetings, distributing documentation, and other tasks as assigned. Assists in gathering, organizing, and/or processing information and documentation. Prepares, assembles, and/or distributes information, reports, surveys, questionnaires, or packets as needed. Monitors office inventory, orders supplies through e-procurement when needed; and obtains competitive quotes for items purchased. Takes and transcribes minutes for WCC Foundation Board meetings and committee meetings. Communicates with the director, staff, board members, donors, students, and other individuals as needed to coordinate Foundation and marketing work activities, exchanges information, and/or resolves problems. Uses Donor Software Management System and QuickBooks. Photographs college events and ceremonies. Uses social media to market WCC as needed. Serves as a member of the IA team and works with the team to ensure a cohesive image for WCC. Works with other groups within the college to organize and host public events and promotions. Maintains confidentiality of departmental documentation and issues. Provides aid and backup coverage to other departments as needed. Serves on institutional committees as appointed. Performs other duties as assigned
Knowledge of: Principles and practices of PCs and related software; General office procedures; and Various social media platforms.
Ability to: Communicate effectively verbally and in writing; Operate a PC and related software, including proficiency in Word and Excel; Ability to work with money and prepare reports accurately; Set and maintain goals and priorities; On occasion, work outside of a regular schedule if needed for events and activities; and Maintain effective working relationships with a diverse group of stakeholders.