Job Description - Summary

Provides principle administrative support to the assigned division and Coordinator of Instruction.

Essential Duties and Responsibilities

1. Maintain knowledge of the duties and functions of the assigned division and staff in order to provide appropriate support. Be knowledgeable of other areas of the college in order to further direct inquiries.
2. Ordering and maintaining supplies and equipment for laboratories and/or stock rooms.
3. Assisting faculty with operational support (copies, mail, office supplies, completion of work orders – IT, facilities, etc.).
4. Taking divisional meeting minutes, program advisory minutes, and other minutes as directed by the Coordinator of Instruction.
5. Collecting and verifying faculty forms (travel authorization forms, reimbursement forms, time-sheets, etc.).
6. Coordinating the program advisory meetings for instructional programs.
7. Maintaining accurate documentation in up-to-date divisional shared folders including syllabi, course outlines, door schedules, meeting minutes, etc.
8. Participating in staff development activities to enhance job performance.
9. Planning and coordinating special college events.
10. Supporting grant management in the event of funding.
11. Assisting in the development and enforcing of safety practices in the instructional laboratories.
12. Preparing departmental club fund deposits.
13. Providing requested data to College partners and internal stakeholders.
14. Verifying inventory lists annually.
15. Participating actively in the planning process.
16. Assisting in course schedule and payroll processes.
17. Reviewing the college catalog annually for any updates or changes.
18. Posting door schedules and room change notifications.
19. Creating an adjunct list each semester and collecting adjunct evaluation materials.
20. Coordinating textbook orders and maintaining up-to-date records of textbook changes.
21. Scheduling divisional meetings and managing meeting invites in Outlook.
22. Performing other job-specific duties as assigned by the Coordinator of Instruction, including support for other academic divisions as needed.
23. Maintain a clean and safe work area.