Closes: Monday, September 16, 2019
Target Start Date
Expected Work Hours
Requires a high school diploma or GED; completion of a minimum of at least one (1) course beyond high school related to office or administrative support skills (may include computer or office technology skills); and one (1) year of full-time experience (or the equivalent in part-time) experience in an office environment working in an administrative support position
Instructional Office Assistant position available on the Central Campus.
The Visual and Performing Arts Division is one of the largest in the college. Housing the Visual Arts, Dance, Drama and Music programs, the unit delivers over 225 course sections each semester in support of three AFA degree programs, an AA with emphasis in Dance degree, and offers six transferable General Education courses (UGETC) in the Humanities to the general student population of the college. The Division office supports 18 full-time faculty and staff members, over 50 part-time faculty, and two part-time staff assistants.
The Visual Arts (ART) program enjoys state-of-the-art studio facilities, and presents annual exhibitions of student work. The ART department works in tandem with the CP Galleries located on the Central Campus to support gallery artists and guest speakers whose work is exhibited for the general college population as well as for visitors who attend other events particularly in the Halton Theater and Tate Hall venues. The performing arts mentioned earlier (DAN, DRA, and MUS) host annual series such as Winter Theater, Summer Theater, CP Dance and Opera annual productions, a 'Music at 12:30' concert series for students and the public, and a host of other special events and programs each semester. The Division as a whole participates in the annual Sensoria festival held each Spring.
The Instructional Office Assistant (IOA) works closely with all faculty, staff, and students within the Division. A background, degree or strong interest in the visual or performing arts would serve the successful candidate well. The IOA works directly and daily with the Division Director to support the programs and activities mentioned above, and must stay abreast of the ever-changing college polices and procedures as a daily routine. A familiarity and facility with technology platforms is desirable. The ability to effectively and affably manage an environment with multiple stakeholders, be they students, staff, faculty or the general public, is a strong consideration for this position.
Performs a variety of standard to moderately complex administrative and clerical tasks in support of instruction programs, learning initiatives and operations of an academic unit.
Characteristic Duties and Responsibilities
1. Provides detailed information to current students and prospective students regarding department's instruction programs and policies; responds to faculty and student inquiries by phone or in person.
2. May assist faculty with acquiring and assembling class materials, and equipment; may assist with coordination of new faculty orientation.
3. May process course forms and information; may enter course and faculty information into computer system.
4. May type and proofread a variety of instruction material including correspondence, reports, and exams; may gather, summarize, analyze and assist in preparing comprehensive reports for learning outcome and instruction program evaluation.
5. May assist in preparing teaching contracts for part-time faculty; may monitor class load to ensure contract compliance; may inform Division Director of any discrepancies.
6. May monitor budget of various academic units; may inform Division Director and/or Program Chair regarding budget status; may initiate budget transfers; may assist in compiling information for department's budget request.
7. May review requisitions content and conformance to current instruction and college policy; may make preliminary determination of compliance and refers to Division Director.
8. May monitor activity of the department to ensure all forms and reports are completed by deadline; may assist in completing forms and reports.
9. May perform various administrative tasks including maintaining calendar, scheduling appointments, making travel arrangements and preparing authorization for reimbursement, and arranging meetings for Division Director, Program Chair and/or faculty.
10. Performs other duties as assigned.
Knowledge, Skills, Abilities and Characteristics
Knowledge of standard office procedures and equipment
Knowledge of computer and office applications
Writing and proofreading skills
Ability to work with the public and individuals from diverse backgrounds
How to Apply
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