About COA:

College of The Albemarle, located in Elizabeth City, North Carolina, is the state's first community college, founded in 1961. We strive to transform lives by inspiring and empowering individuals and communities of our seven-county service area. Through our four locations, we provide quality college transfer and career and technical education to residents in northeast North Carolina. 

Description

Examples of Duties

***Open until filled***

FLSA: Non-exempt

The role of the Lead Accounts Payable Coordinator is to be responsible for general accounting and administrative support for the Accounts Payable functions within College of The Albemarle. Primary responsibilities are processing vendor invoices, maintaining a variety of records and logs, processing travel and mileage logs, supporting the college's departments and leading/supporting the Accounts Payable staff regarding day to day responsibilities or projects.

Will exercise supervision over Accounts Payable Technician(s) and may exercise functional and technical supervision over work study staff.

The Lead Accounts Payable Coordinator receives general supervision from the Administrative Services Manager.
 

General:

• Receive, sort and organize a variety of financial documents including invoices; review documents received for accuracy and completeness. 
• Talk with vendors; collect information for purchasing purposes; review purchase orders, match with invoices and attach receiving slips.
• Verify accuracy of invoices, including payments received and approved; verify schedules, requests and funding sources.
• Prepare invoices, check requests and financial data for processing in Colleague (Datatel).
• Assist in follow-up and resolution of vendor issues.
• Discuss accounts payable concerns with faculty and staff.
• Manage vendor 4 percent tax withholding program.
• Manage the Escheat program.
• Assist with the preparation of 1099 and other tax reporting.
• Verify travel expense claims; verify signatures and legitimacy of claims; balance claims, receipts, invoices and statements; check travel expenses to appropriate accounts; maintain and balance travel log.
• Confirm travel authorizations, reimbursements, advance requests and mileage logs for accuracy and completeness; obtain appropriate departmental signatures.

Unique:

• General filing, typing, opening mail and other office duties as necessary.
• Assist the Cashier by receipting monies, during peak periods, or as needed.
• Assist with annual inventory of college equipment.
• Cross-train with payroll.
• Perform other duties as assigned.