Medical Records Specialist (Health Sciences), requisition number 3189

Medical Records Specialist (Health Sciences), requisition number 3189


Central Piedmont Community College
1201 Elizabeth Avenue
Charlotte, NC 28235
Phone: 704-330-2722

Job Location

Central Campus


J $38,628 - $58,211



Job Category

  • Technical/Paraprofessional

Application Period

Opens: Tuesday, September 25, 2018
Closes: Monday, October 22, 2018

Target Start Date

Thursday, November 1, 2018

Expected Work Hours


Reports to

Central Campus

Employment Type

Full time

Minimum Qualifications

Associate Degree from a regionally accredited institution in Health Information Technology or related field and one to two years of related work experience

Preferred Qualifications


Position Description

Medical Records Specialist position will be located on the Central Campus.

The Medical Records Specialist is responsible for maintaining accurate health records for students and faculty in multiple health programs to ensure continued program accreditation  of the health programs. In addition, this position will manage records including criminal background checks and immunizations and, in some cases, FBI reports.  The Medical Records position will develop and maintain records in the Cardiovascular Technology, Cytotechnology, Dental Assisting, Dental Hygiene, Health Information Technology,  Medical Assisting, Medical Laboratory Technology, Nursing, Nurse Aide, Occupational Therapy Assistant, Ophthalmic Medical Personnel, Pharmacy Technology, Physical Therapist Assistant, Respiratory Therapy and Surgical Technology programs.  

The Medical Record Specialist will also provide information about the health records for faculty and staff, stay abreast of current and new program health accreditation requirements and serves as a liaison between multiple community clinical sites, program faculty members, students and on-line vendor personnel.  In addition, this position will schedule immunizations for faculty members in the program and participate in program orientations for new students. 

The Medical Records Specialist position will be located on the Central Campus and will serve students on multiple campuses.


General Function

The Medical Records Specialist position is needed to maintain accurate student and faculty medical records in order to ensure continued program accreditation for 15 health programs. Accurate student and faculty medical records, criminal background checks and, in some cases, FBI reports, are mandated by the various accrediting bodies and community clinical sites. This position will be responsible for developing and maintaining over 1000 student records annually. In addition, faculty immunizations for all the programs must be maintained. 

Characteristic Duties and Responsibilities

 1. Serves as resource for faculty and students in the Health Programs.

2. Collects, reviews, organizes and maintains a variety of highly confidential faculty and student records such as medical records, clinicals, physical examinations and FBI reports.

3. Ensures proper storage, organization and retrieval of information from faculty and student records.

4. Serves as liaison between multiple community clinical sites, program faculty and students.

5. Facilitates student criminal background checks; reviews results and refers cases to clinical sites as necessary.

6. Stays abreast of current and new program health accreditation requirements.

7. Develops and implements processes to ensure that all active student records are up-to-date and non-active student and faculty records are securely stored or purged as appropriate.

8. Develops and maintains student immunization data spreadsheets for clinical sites; communicates new health requirements; tracks student compliance and meets with students.

9. Analyzes medical record documents for completion and accuracy to meet requirements of clinical contracts.

10. Develops requested reports tracking student and faculty compliance, clinical site requirements and others.

11. Other duties assigned.


Knowledge, Skills, Abilities and Characteristics

Ability to work individually as well as part of a team

Ability to handle sensitive information and meet confidentiality regulations

Excellent communication skills, both oral and written; strong proofreading skills

Excellent organizational and research skills

Ability to work with individuals from diverse backgrounds 

How to Apply

Please apply online at

CPCC is an Equal Opportunity Employer.

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