Facilities Scheduling Supervisor
Employer
Job Location
Winterville, NC
Salary/Grade
Benefits
Job Category
- Technical/Paraprofessional
Application Period
Closes: Wednesday, July 17, 2019
Target Start Date
Expected Work Hours
Reports to
Employment Type
Minimum Qualifications
Bachelor's Degree in Business Administration or Administrative Office Technology is preferred with at least two years of experience in a general office position with scheduling and computer experience, or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities. A thorough working knowledge of relevant Ellucian Colleague and Informer products are essential to this position.
Preferred Qualifications
Physical Requirements: Must be physically able to operate a variety of automated office machines including a computer, telephone, copier, etc. Must be physically able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Position involves mostly sedentary work, but may require walking, standing, stooping, or climbing for brief periods of time. Must be able to lift and/or carry weights of approximately twenty pounds.
Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes general communication with students, co-workers, and the public. Includes the receiving of information and instructions from the supervisors.
Language Ability: Requires the ability to read a variety of documents and reports, such as handbook, policy manual, catalog, etc. Requires the ability to prepare documents and reports such as inventory and utilization reports, and general correspondence, etc., using the proper format, punctuation, spelling and grammar. Requires the ability to communicate with students, co-workers, and supervisor, etc. with poise, voice control and confidence.
Intelligence: Has the ability to apply principles of rational systems such as computer operations, accounting, and human relations, etc. in order to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
Verbal Aptitude: Requires the ability to record and deliver information and to follow verbal and written instructions.
Numerical Aptitude: Requires the ability to utilize mathematical formulas; add, subtract, multiply, and divide numbers; determine percentages; utilize decimals; determine time and weight; and apply statistical inferences.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.
Motor Coordination: Requires the ability to coordinate hands and eyes in using automated office equipment.
Manual Dexterity: Requires the ability to handle a variety of items, office equipment, computer, typewriter, control knobs, switches, etc. Must have minimal levels of eye/hand/foot coordination.
Color Discrimination and Visual Acuity: Requires the ability to differentiate colors and shades of color; requires the visual acuity to determine depth perception, peripheral vision, inspection for small parts; preparing and analyzing written or computer data, etc.
Interpersonal Temperament: Has the ability to deal with people beyond receiving instructions. The worker needs to relate to people in situations involving more than receiving instructions. Must be adaptable to performing under minimal stress when confronted with an emergency.
Physical Communication: Requires the ability to talk and/or hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear.)
Position Description
Under limited supervision, the person in this position assumes all responsibilities as the Functional Administrator of 25Live; performs administrative scheduling functions for the Academic Affairs and Student Services Division at Pitt Community College which include but are not limited to: maintaining current curriculum management documentation in the PCC shared drive, testing patches for implementation in production, and preparing room utilization/scheduling reports for administration as necessary. The person in this position coordinates processes and procedures for the Facilities Scheduling Office; inputs curriculum class schedules; maintains facilities schedules; and prepares NCHEF Room Utilization Reports as they relate to curriculum scheduling.
Supervises the Assistant Facilities Scheduling Officer and the Facilities Scheduling Assistant.
Comply with state and College policies and procedures regarding the compiling, encoding, and publishing of curriculum class schedules.
Verify accuracy of course schedules and ensures course criteria are being met.
Determine and assign proper facility location, adjusting location when necessary.
Evaluate requests for facilities by internal and external individuals/agencies and approve/disapprove based on policy guidelines and availability of facilities.
Maintain official College calendar in Colleague system.
Maintain buildings and rooms database in the Colleague system and 25Live.
Download and maintain all curriculum courses in Colleague System.
Calculate census dates; maintain census dates in Colleague system.
Maintain electronic listings concerning meetings, workshops, etc.
Prepare annual NC Higher Education Facilities Utilization and Inventory reports as it relates to curriculum scheduling.
Maintain University of NC General Administration Higher Education Data Additions Validations Edits (DAVE).
Receive, review, process, file and/or submit a variety of documents and reports such as proposed course offerings, room request forms, and general correspondence.
Ensure compliance with applicable laws, rules, regulations, standards, policies, and procedures; initiate any actions necessary to correct deviations or violations.
Receive and/or review various records and reports including inquiries, issues, records, reports, correspondence, memos, etc.
Prepare and/or processes various records and reports including Colleague and Informer reports, records, correspondence, etc.
Provides professional development opportunities for Facilities Scheduling staff and maintains up-to-date training documentation in the AVP Shared Drive.
Refer to policy and procedure manuals, computer manuals, codes / laws / regulations, publications and reference texts, etc.
Operate a computer to enter, retrieve, review or modify data, verifies accuracy of entered data and makes corrections; utilize word processing, spreadsheets, database, or other computer programs; generate reports from computer database as needed; perform basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner.
Interact and communicate professionally with various groups and individuals such as immediate supervisor, deans, department chairs, college officials, faculty, staff, students, other colleges, the general public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
Understand, compile, and document operational outcomes and assessment of those outcomes to evaluate and improve the performance of the department.
Assist PCC's Internal FTE Auditor as needed.
Act as the 25Live Functional Administrator; participate as an integral member of the 25Live Implementation Team; plan, prepare, schedule and implement 25Live trainings; upload sections to 25Live; manage and maintain 25Live database.
Serve on various statewide and/or campus committees/working groups.
Perform other related duties as required.