Special Projects Coordinator-ACC Foundation
Employer
Job Location
Main Campus, Graham, NC
Salary/Grade
Benefits
Job Category
- Clerical
Application Period
Closes: Friday, May 20, 2022
Target Start Date
Expected Work Hours
Reports to
Employment Type
Minimum Qualifications
- Bachelor’s degree in Marketing, Communication, Business Administration or related field.
- At least 3-5 years of experience with fundraising, special events, management, public relations, and / or related activites.
- Superlative written and verbal communication skills.
- Excellent interpersonal skills
- Inviting, enthusiastic, positive team player that is comfortable with students, colleagues, donors and Board Members.
- Broad knowledge of fundraising techniques and IRS regulations.
- Competency in word processing, data management systems, spreadsheet creation and desktop publishing.
- Ability to work independently with minimal supervision.
- Demonstrated discretion in handing confidential information and sensitive materials
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Collects and researches data.
Confidentiality: Maintains the confidentiality of donations, donors and fund balances.
Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; strives to continuously build knowledge and skills.
Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; uses resources effectively.
Use of Technology - Demonstrates required skills; adapts to new technologies; keeps technical skills up to date.
Customer Service - Responds promptly to customer needs; responds to requests for service and assistance; meets commitments.
Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
Oral Communication - Listens and gets clarification; responds well to questions; participates in meetings.
Teamwork - Balances team and individual responsibilities; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests.
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
Diversity - Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.
Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Personal Appearance - Dresses appropriately for position.
Attendance/Punctuality - Is consistently at work and on time; arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments.
Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; asks for and offers help when needed.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Quantity - Completes work in timely manner; works quickly.
Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Internet software; Spreadsheet software and Word Processing software.
Certificates, Licenses, Registrations
Physical Demands The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit. The employee is occasionally required to talk or hear. Specific vision abilities required by this job include close vision.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually very quiet.
Preferred Qualifications
- Experience using Blackbaud Raiser’s Edge donor tracking software
Position Description
With a great deal of independence, this position performs a variety of confidential and complex duties for the Vice President of Institutional Advancement. The Special Projects Coordinator is responsible for planning, coordinating and implementing fundraising campaigns and special events. This position coordinates the ACC Alumni Council and the Student Ambassador program. They plan, write and communicate ACC Foundation activities through a newsletter and a variety of social media. This person works as a member of a small team to maintain accounting controls and works directly with the ACC Foundation Board of Directors. The person in this position is responsible for preparing reports for the Vice President and for the ACC Foundation Board of Directors.
EXAMPLE OF DUTIES:
- Plans, coordinates and implements 3-5 events annually for the ACC Foundation. This includes coordinating logistical details and arrangements; pulling lists of invitees from the donor database; working with volunteers; overseeing the design of event invitations and related communications; maintaining RSVP lists; producing name tags; obtaining plaques for awards; helping to coordinate the event agenda; soliciting sponsors; ensuring all AV needs are met and function during events; coordinating refreshments / meals including ordering, delivery and service and all other event details.
- Plans, coordinates, and implements the ACC Student Ambassador program. This includes soliciting student nominations, gathering a balanced team to assess the candidates, arranging for interviews, and overseeing the formation of a diverse class of 10-12 students each year. This position is responsible for all leadership training and team-building activities for the ambassadors; helping them to develop their personal statements including video taping and providing feedback, and ordering ambassador clothing for a polished look. Coordinates all ambassador speaking and hospitality assignments at the request of employees throughout the college and ACC Foundation Board Members. Works with the ambassadors to conduct the Alumni and Friends campaign in the spring including pulling appropriate lists from the database, overseeing the designing of written and electronic communications, arranging for the ambassadors to make selected follow-up contact with prospective donors, and providing individual donor acknowledgement and recognition. Ensures ambassador stipends are paid promptly and ensures ambassador information is included in the donor database.
- Coordinates the ACC Alumni Council including identifying a diverse group of approximately 20 members that represent various attendance years and programs. The Alumni Council meets quarterly. This position is responsible for assisting the members with choosing their own volunteer leadership. They develop meaningful quarterly agendas including information about new initiatives at ACC and opportunities to serve as various College and Foundation events. The ACC Alumni Council conducts ACC Day each year on the first Friday of Fall semester. This position coordinates signage throughout the community; coordinates an online photo contest; encourages alumni participation worldwide, and works with SGA Coordinator to conduct parallel campus events. This position also helps departments throughout the college hold student reunions.
- Oversees the ACC Alumni awards including distributing the nomination forms, soliciting nominations, responding to inquiries, working with the Vice President to select a nomination review committee, guiding committee members in their use of the Alumni Award rubric, working with the winners to develop recognition items, press releases and remarks at the annual Celebration of Excellence event. Maintains strict confidentiality through the entire process.
- Oversees the creation of the quarterly Dividend newsletter which is distributed in conjunction with the College’s ACCess publication. Writes articles about key donors, events, alumni and students and other relevant subject areas. Designs layout and obtains appropriate high-quality photos. Works with the ACC Public Information Office to format the publication for production and with the print center to create hard copies. Oversees the distribution of the piece through Constant Contact or other mass email systems. Pulls electronic and physical distribution address information from donor database.
- Responsible for active and engaging web and social media presence for the ACC Foundation and ACC Alumni Council. Social media includes Facebook, LinkedIn, Twitter and other appropriate and emerging platforms. Investigates and helps implement new channels for outreach and fundraising, especially those that appeal to younger alumni and donors.
- Oversees all honor / memorial communications on behalf of donors.
- Maintains alumni information in donor database, including requesting alumni data from the College twice annually and preparing for upload. Updates individual alumni records in the database as information is shared through social media, obituaries, newspaper articles, and other sources.
- Helps maintain a pledge payment spreadsheet and creates monthly pledge invoices.
- Provides integral assistance with the Employee Giving Campaign and other fundraising efforts including making face-to-face solicitations throughout the community.
- Oversees special recognition items for members of the planned giving society, special donors, retirees, board members, etc.
- As a member of a small team, helps maintain accounting controls by making at least weekly bank deposits and has check signing authority
- Runs reports from the donor database at the request of the Vice President and members of the ACC Foundation Board of Directors.
- Attends board and committee meetings. Takes minutes when necessary.
- Some travel within the county. Some work outside traditional hours.
- Other duties as assigned.
Supervisory Responsibilities
The position supervises the student Ambassadors
How to Apply
An ACC on-line application MUST be fully completed for consideration, which includes a required letter of interest and transcript attachment. Resume attachments are welcome but will not be accepted in lieu of complete application. Transcript MUST be scanned and attached in order to be considered for this position!