Summary:

Performs college registration activities and assists with student management

Essential Duties and Responsibilities include the following.  Other duties may be assigned.

• Process all ACR student registrations and records requests. 
• Develops part-time instructional contracts and maintain payroll records, including adjustments, in cooperation with the Business Office.
• Coordinates incoming requests for course offerings and assists in transitioning ACR students to Continuing Education and Curriculum programs.
• Performs all duties within the ACR student records process, including registering students for classes, printing and distributing rosters, and printing schedules on demand.
• Performs scanning and archiving of documents with Data Base Management System.
• Responsible for collecting instructor evaluation forms and preparation for scanning.
• Fulfills all requests for ACR transcripts using an electronic platform.
• Process all class set-ups, section closeouts, drops, and change forms during the semester.
• Assist with preparing and reviewing the continuing education ICR.
• Plans and coordinates ACR graduation.
• Prints diplomas for AHS/HSE students upon completion.
• Assist with training instructors on the department's new paperwork processes and systems. (ie. Webadvisor, Colleague, ADVANSYS, etc.)                                     
• Assists with new hires for the department.
• Performs monthly & semi-annual time and effort reporting to the system office.
• Facilitates the distribution of ACR laptops for student use if needed.
• Assists with TABE testing in the absence of the Testing Administrator if needed.
• Provide clerical assistance if needed.

 Supervisory Responsibilities

This job has no supervisory responsibilities.

Additional Information:

Language Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

 Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

 Reasoning Ability

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.

 Computer Skills

To perform this job successfully, an individual should be proficient with Microsoft Word, Excel, PowerPoint, and Colleague.

 Certificates, Licenses, Registrations

• None

 Other Qualifications

To perform this job successfully, an individual should be able to multi-task while maintaining a friendly and patient disposition.

 Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.   While performing the duties of this Job, the employee must be able to communicate effectively. The employee must be able to meet mobility requirements and be able to occasionally move materials of up to 10 pounds. Must be able to access print material and utilize the information effectively.

 Work Environment

The work environment characteristics described here are representative of those of an employee while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

 The work environment is a general office and the noise level is usually quiet