Job Description Summary

The Foundation and Grants Accountant is responsible for ensuring the organization complies with grant and scholarship awards and creates accurate and timely financial statements. The role also ensures the integrity of accounting information by recording, verifying, allocating, reconciling, consolidating, and entering transactions. Analyzes financial information and summarizes financial status. The role also participates in the planning, design, and development of the organization’s annual budget and monitors restricted funds and ensures expenditures are consistently assigned with related grants and program budgets. The position supports the Executive Director by working with organizational leadership to align funding and program strategies to fulfill the mission of the organization. In addition, this position serves as the College’s expert on all federal, state, local, and private grants, ensuring the College remains in compliance with all applicable fiscal rules and regulations; upholding an infrastructure where college staff have the necessary resources to effectively manage awards.

Duties

1. Maintains general ledger, including reconciliation of G/L account balances and assists with month-end and year-end closings. Assists in the development and maintenance of financial policies and procedures and the documenting and monitoring of key internal control procedures.
2. Adheres to internal control requirements, including journal entry posting guidelines and monthly account balance updates through adjusting entries.
3. Reconciles all Foundation bank and investment statements; posts monthly activity to ensure bank accounts balance to the general ledger. Distributes endowment and financial reports for donors and prepares scholarship reimbursement requests.
4. Prepares monthly and quarterly financial and grants reports and Foundation Board reports in accordance with generally accepted accounting procedures. Provides staff support to the Foundation Finance Committee and all other financial support needed to aid various committees and the Board in their decision-making. Responds to requests for information and provides miscellaneous revenue/expenditure reports and attends Foundation Board and committee meetings as requested.
5. Works with leaders across the organization in preparing for the annual audits and Form 990 and the financial aspects of grant monitoring and reporting.
6. Provides the monitoring and reporting of grant funds to ensure compliance with grant requirements, ensures that expenditures are consistently aligned with related grants and program budgets.
7. Assists with pre-award budget development and performs post-award budget revision reporting for grants.
8. Prepares and maintains reimbursement expenditure reports for grants, performs regular grant closures, and reconciles monthly grant reports and cash requests to monitor final grant reports for consistency to funding requirements.
9. Assists in the planning, design, development, and monitoring of budgets for both the Foundation and college grants and assists the Executive Director in providing long-range financial forecasts for the Foundation.
10. Reviews and approves various transactions, reimbursement requests, and internal and external reports relative to grants accounting and Foundation fund.
11. Oversees the processing of accounts payable and cash receipts for all Foundation funds.
12. Stays abreast of state and federal regulations concerning laws and regulations governing external funding programs; researches and interprets federal and state regulations and disseminates as directed; regularly reads, analyzes, and interprets current laws, regulations, guidelines, policies and procedures, which affect the administration of external funding programs; makes timely changes in work routine to adhere to new rules and regulations; follows established legal and agency guidelines in performing duties; develops/updates internal policies and procedures as needed to support grant compliance.
13. Maintains compliance records and files; maintains and monitors funded programs reporting calendar; maintains archive of submitted program reports.
14. Contributes to the College Vision, Mission, Values, and RISE statement.
15. Supports workforce diversity in all its aspects.
16. Performs other duties as assigned.