The Business Office interacts with students and other college departments to process Tuition and Fees payments and Departmental Deposits. 

The successful candidate will prepare monthly general journal entries, bank transfers, financial reports, and maintain the bookstore initiatives, which includes access fees and bookstore reconciliations. The candidate will also identify student accounts that have credit balances and process refunds based on the credit amount. 

Anticipated Hiring Date: March 13, 2023

Work Schedule: Monday - Friday

Hours per week: 40​

General Function

By applying a working and expanding knowledge of Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB), supports financial operations of the college by performing moderately complex accounting work such as analyzing student accounts, maintaining the bookstore initiatives, which includes inclusive access fees and bookstore reconciliations, maintaining monthly account reconciliations, reviewing financial statements, records and reports, and assignments in classifying, posting, balancing, reconciling and summarizing financial transactions.

​Characteristic Duties and Responsibilities

1. Ensures assigned duties are performed in accordance with GAAP and GASB standards, state and college accounting procedures, and appropriate internal controls
2. Provides positive customer experience with friendly and courteous service; assists students with payments, account inquiries, and change requests.
3. Prepares monthly general journal entries, bank transfers, financial reports, account reconciliations, and various other accounting statements and reports; provide interpretation of results
4. Works in connection with college bookstore and Financial Aid to help collect and maintain accounts and other miscellaneous types of debt for the bookstore
5. Responsible for inclusive access fees. Works in connection with college bookstore and course management staff to ensure that fees are appropriately attached to approved courses and reconcile invoices upon receipt
6. Reconciles and processes bookstore reconciliations
7. Assists with refund exception requests and affidavits
8. Processes the daily deposit and petty cash for Merancas Campus
9. Monitors credit balances
10. Handles credit card disputes and charge backs in conjunction with merchant provider
11. Assists with departmental email account
12. Backup for merchant fee reconciliation and journal entries
13. Backup for Corporate & Continuing Education student refunds
14. Performs other duties as assigned​

Knowledge, Skills, Abilities and Characteristics

Knowledge of GAAP and GASB as well as college standard business practices
Knowledge of Accounts Receivables including billing, Collections, and Cash Receipts
Knowledge of and proficiency in using an administrative information system, preferably Datatel Colleague/Ellucian System.
Preferred knowledge in Communications Management and Informer reporting
Moderate to advanced computer and spreadsheet skills
Excellent oral and written communication skills with an emphasis on the ability to communicate financial information
Ability to communicate effectively and work with individuals from diverse backgrounds
Excellent customer service skills
Strong analytical skills
Strong organizational skills with the ability to prioritize multiple assignments, adapting to changing priorities and situations, and follow-through on completion of assignments

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