Summary
Provides administrative support to the JCC Foundation staff, the Executive Director of the Foundation, and Board of Directors, assists with Foundation duties as needed.
 

 Knowledge & Responsibilities:Essential Duties and Responsibilities include the following. Other duties may be assigned.
 
Technical Support:

• Performs administrative support duties, as assigned and appropriate, by the Executive Director, or office designees, in addition to delineated responsibilities.
• Receives visitors, phone calls, fax documents and makes copies, provides on-site administrative support for the College Foundation.
• Provides administrative support for dissemination of JCC Foundation communications, including direct mailings, appeals, and other information and promotional materials and pieces.
• Monitors and responds to JCC Foundation email account and main phone line.
• Generates correspondence and other communications for use in fund appeals and in gift acknowledgement/recognition.
• Schedules and facilitates meetings and appointments for the Executive Director and other staff dedicated to fundraising.
• Serves an integral role in the management of cash contributions.
• Prepares all gift acknowledgement and recognition letters for all Foundation gifts.
• Attends and prepares minutes for the Board and Finance Committee meetings, and prepares and provides all Foundation reports and documentation requested.
• Assists with coordination, management and logistics of JCC Foundation and college-wide events.
• Prepares purchase requisitions through E-Procurement.
• Makes travel arrangements for Executive Director and Foundation staff.
• Maintains inventory of equipment and supplies for the College Foundation.
• Maintains ethical performance and integrity in every enterprise and regarding all professional and personal relations, building trust and confidence in the College Foundation.
• Other duties as assigned.

 
JCC Foundation Board Support:

• Acts as key staff liaison to the JCC Foundation Board of Directors at the direction of the Executive Director.
• Serves as recorder and compiler of minutes for select JCC Foundation Board committees and full board meetings.

 
Supervisory Responsibilities
Assist Foundation staff with oversight of JCC Ambassadors and work-study students.
 

Language Skills

• Ability to read and interpret documents, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.  
• Ability to speak effectively on the phone and in person with donors, friends, faculty and staff.

 
Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

 
      Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

 
Computer Skills
To perform this job successfully, an individual should have knowledge of Microsoft Word, MS Publisher, MS PowerPoint, and Adobe and ability to learn Raiser’s Edge,
 
Preferred: Experience with Blackboard products specifically Raiser’s Edge.
 
Certificates, Licenses, Registrations

• None

 
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
 While performing the duties of this Job, the employee must be able to communicate effectively.  The employee must be able to meet mobility requirements and be able to occasionally move materials of up to 10 pounds. Must be able to access print material and utilize the information effectively.
 
The Johnston Community College Foundation Office hosts events that are sometimes held in the evenings and the weekends. Applicants must be willing to assist during these times.
 
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is typical of a community college foundation setting.
 
Johnston Community College operates on a Monday – Thursday schedule from 7:30 a.m. – 5:00 p.m. and on Friday from 8:00 a.m. – 3:00 p.m. In addition, from mid-May – early August, the College operates on a forty-hour work week Monday – Thursday with the College closed on Fridays.
 
This position requires evening and weekend periodically.