Senior Administrative Assistant
Employer
Job Location
Main Campus, Graham, NC
Salary/Grade
Benefits
Job Category
- Executive/Administrative/Managerial
Application Period
Closes: Friday, November 17, 2023
Target Start Date
Expected Work Hours
Reports to
Employment Type
Minimum Qualifications
- Must have the ability to coordinate meetings (scheduling classes, reserve rooms, manage calendars)
- Proficient with Google Docs, Calendar, Email and Microsoft Office applications (Word, Excel, PowerPoint)
- Excellent organization and excellent time management skills
- Effective skills to ensure strong rapport and collaborative relationships
- Excellent follow through, attention to detail, and ability to maintain confidentiality.
- Ability to work as a collegial, productive member of a high performing team
- Demonstrated ability to work with diverse populations
- Basic principles of business letter writing and report preparation
- Outstanding interpersonal and communication skills (both written and oral).
- Must be able to professionally approach frequent inquiries from faculty and students while maintaining a calm, professional attitude.
- Demonstrated sensitivity to and appreciation of ethnic and cultural diversity.
- Ability to undertake and manage multiple tasks
- Must possess a valid North Carolina Driver’s License
Required Minimum:
- Associate Degree or High School Diploma with equivalent work experience
- Microsoft Office Suite and Google Document and Gmail
Preferred Qualifications
Preferred:
- Bachelor’s Degree in Business or related area
- Three to five years’ previous administrative experience
- Understanding and experience with Colleague/Datatel
Physical Demands
Computer use for long periods, standing, walking, lifting up to 15lbs. Must be able to multi-task. Light lifting of office supplies. Bending, stretching, and walking for filing and special events.
Working Conditions and Environment
Typical campus office environment. Occasional evenings during registration, meetings, and special events.
Position Description
Alamance Community College is seeking an experienced full time Senior Administrative Assistant in the Instruction Department to support our growing and progressive curriculum programs. Successful candidate will be a self-motivated team player. This is an opportunity to work in a fast-paced environment with students and faculty across all three academic divisions while upholding the mission statement of the college to provide educational programs and services to prepare all members of our diverse community to succeed.
This position is part of an administrative assistant team that provides administrative support and a variety administrative services to the three division deans.
- Applied Engineering, Agriculture and Skilled Trades
- Business, Arts and Sciences
- Health and Public Services
Example of Duties
Responsibilities may include: Reconciling, and maintaining evaluating complex data, coordinating departmental purchases, and reviewing expenditures; accurately writing and tracking faculty contracts, reviewing, proofreading and editing a variety of communications such as letters, memos and announcements; reconciling monthly payroll, preparing financial and/or statistical reports; preparing meeting agendas, recording meeting minutes; planning and coordinating events, maintaining calendar and appointments.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Preparing various documents (various reports, contracts for adjunct faculty, payroll reconciliation and submittal, review travel requests, supply orders, etc.)
- Supervision of student workers
- Help in planning and coordinating meetings
- Performing front-desk and clerical duties; which involves answering telephones
- Providing information/assistance to students, visitors, faculty and staff in-person, via email or phone
- Directing visitors to appropriate departments or personnel
- Scheduling appointments, meetings, and updating calendars
- Processing and distributing mail
- Filing and record keeping, preparing meeting agendas
- Accurately transcribing and proofreading meeting minutes, preparing for and assisting with College events.
- Excellent customer service skills and telephone presence with the ability to work well with the public in high pressure situations.
- Ability to multitask and perform detailed tasks accurately, with interruptions.
- Strong computer skills with a focus on Microsoft office applications and Google Documents
- General knowledge of office practices with great attention to detail.
- Assist in communication with admitted and potential students by providing information regarding necessary steps in the enrollment process (payments, directions, materials)
- Engaging in continuous improvements efforts.
- Building positive, effective relationships with internal and external partners.
- Assisting with accreditation/regulatory reports.
- Assisting with live projects as relevant.
- Serve on College Committees
- Performs other duties as assigned that support the College mission and initiatives
How to Apply
An ACC on-line application MUST be fully completed for consideration, which includes a required letter of interest and unofficial transcript attachment. Resume attachments are welcome but will not be accepted in lieu of a complete application. Unofficial transcripts MUST be scanned and attached in order to be considered for this position! Applicants who are selected for an interview will be requested to participate in a work-product task.
For non-faculty positions, all relevant full- and part-time work experience related to the position should be included on the application, including start and end dates.