Administrative Secretary, Institutional Effectiveness
Employer
Fayetteville Technical Community College
2201 Hull Road
Fayetteville, NC 28303
Phone: 910-678-8400
Salary/Grade
Minimum starting salary $39,590.00 annually
Benefits
State Benefits
Job Category
- Clerical
Application Period
Opens: Tuesday, November 14, 2023
Closes: Thursday, November 30, 2023
Closes: Thursday, November 30, 2023
Target Start Date
Tuesday, January 2, 2024
Expected Work Hours
8am-5pm M-F
Employment Type
Full-time
Minimum Qualifications
An Associate’s degree from an accredited college with a concentration in office technology, or related field, and two years of secretarial experience.
Preferred Qualifications
An Associate’s degree from an accredited college with a concentration in office technology, or related field, and two years of secretarial experience.
Position Description
Duties may include, but are not limited to, the following:
- Prepare and proofread a wide variety of reports, letters, memos, and statistical charts; independently compose correspondence related to responsibilities assigned.
- Participate in the duties relating to administration of a division; may assist in preparing comprehensive reports, preparing minutes of meetings, compiling annual budget requests, and recommending expenditure requests for designated accounts.
- Manage office support functions; coordinate the work activities of clerical staff on projects requiring division-wide input; review work for accuracy.
- Screen office and telephone callers; respond to complaints and requests for information on regulations, courses, deadlines, procedures, and precedents relating to responsibilities assigned; receive and route mail.
- Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; monitor budget as assigned; recommend improvements in work flow, procedures, and use of equipment and forms.
- Coordinate and participate in a variety of office operations; perform special projects and assignments as requested.
- Maintain calendars of activities, meetings, and various events; coordinate activities with other divisions, departments, the public, and outside agencies.
- Organize and maintain complex filing systems.
- Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.
- Correspond and distribute information and files on the College’s networking system.
- Operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain data storage and filing as needed.
- May take minutes of meetings attended and transcribe as necessary.
- Coordinate travel arrangements for assigned management staff as needed.
- Perform related duties as assigned.
How to Apply
Job Post Contact
Gail Davis
910-678-8378