This full-time 12-month position reports to the Dean of Arts & Sciences and fulfills the primary role of administrative support for the division. The position is responsible for general office support for the A&S Division and faculty as well as the performance of specific administrative duties exercising a strong work ethic, personable demeanor, and good judgment. The administrative assistant provides quality customer service to anyone entering the A&S Division including students, faculty, staff, and the public.

Duties include:

1. Receive incoming calls, guests, and inquiries with friendly customer service.
2. Coordinate daily office operations and maintain a professional office environment.
3. Provide general office support for the dean, chairs, and faculty (full-time and part-time/adjunct) within the division.
4. Oversee working conditions of office equipment
5. Conduct inventory of departmental equipment.
6. Monitor, order, and maintain office supplies for the division.
7. Research cost and vendor options and develop purchase requisitions.
8. Process travel requests and reimbursement forms.
9. Submit paperwork to the business office in a timely manner and assist the dean in budget reporting.
10. Develop adjunct faculty contracts.
11. Develop instructor schedules to be posted each semester and filed in the VP of Instruction’s office.
12. Create and maintain documents and systems that streamline semester schedules within the division.
13. Coordinate completion of textbook order to ensure timely submission.
14. Collect and store course syllabi.
15. Assist faculty with census and final grade rosters.
16. Monitor attendance report and ensure timely submission of attendance records.
17. Support special events hosted by the division.
18. Committed to the college’s mission, vision, and core values.
19. Participate in professional development opportunities, both internally and externally.
20. Serve on college committees and task forces, as assigned.
21. Understand the mission of the NC Community College System.
22. Other duties as assigned by supervisor.