Part-Time Administrative Assistant, Grants Management Office

Part-Time Administrative Assistant, Grants Management Office


Pitt Community College
1986 Pitt Tech Road
Winterville, NC 28590
Phone: 252-493-7200

Job Location

Winterville, NC


$13,890.00 - $18,336.00



Job Category

  • Executive/Administrative/Managerial

Application Period

Opens: Thursday, April 18, 2019
Closes: Sunday, May 19, 2019

Target Start Date

Monday, June 17, 2019

Expected Work Hours


Reports to

Director of Grants Management

Employment Type

Part-Time Employee

Minimum Qualifications

High School diploma/GED required. Associates degree in Office Management/Computer Science, Office Administration, Computer Information Technology, or related field preferred.

Training involving Excel spreadsheets, secretarial work, office administration, customer service, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Ability to use technology effectively to accomplish tasks. Knowledge of computer software, programs, and databases, including but not limited to Excel, Adobe Pro, Word 2016, Outlook, and NC E-Procurement. Knowledge of computer data systems.

Willingness to become familiar with government reporting for grants.

Preferred Qualifications

See Minimum Qualifications

Position Description

Grant funded, time limited part-time position, responsible for performing clerical and secretarial work in support of the Grants Management Office. Under general supervision, the Administrative Assistant will collaborate across campus as needed to assist with the implementation and organization of various processes that impact grants management and special projects. The Administrative Assistant will have primary responsibility for various clerical functions affecting the office to include purchase requisitions, travel authorizations/reimbursements, document control, document processing, annual inventory, and records management. The employee will serve as E-procurement contract for the office. The employee will coordinate management of forms, handbooks, manuals and electronic documents. The Administrative Assistant will assist with research for the department and provide budget support and management. The employee will coordinate and organize meetings, and department activities and functions. The employee may schedule or obtain use of rooms and equipment to use. The employee will create and manage electronic survey instruments using specialized software. The employee will operate other office equipment such as printers, copy machines, fax machines and mobile devices. The Administrative Assistant will assist in interpretation of EDGAR and the Uniform Grant Guidance as it relates to the various federal and state grants. The Administrative Assistant will participate in select campus committees as deemed necessary. Reports to the Director of Grants Management.

The Administrative Assistant must possess excellent verbal skills including the ability to communicate clearly, answer phone calls, greeting visitors, providing customer service, word processing, note taking, gathering information, maintaining calendars, ordering office supplies, overseeing activities of work-study students, or performing other tasks related to the activities of the assigned department/division. Performs related work as directed.  Qualified candidates will possess excellent computer skills, evidence of a work ethic that includes flexibility and willingness to change; open-mindedness, fairness and the ability to see multiple perspectives; and willingness to accept responsibility for professional and personal growth.
This is a grant funded position. Upon completion of the grant cycle, the position will not be renewed.