Job Summary

Under the direction of the Assistant Controller, the Payroll Assistant/Cashier is responsible for providing courteous, customer-oriented support to students, faculty and staff, and the general public. This position supports the financial services function.

Salary will commensurate with experience.
Essential Duties and Responsibilities

Duties and responsibilities include but are not limited to:

Processing walk-in, and mail-in, registration payments.
Receipting funds received for the college from all sources, which includes but is not limited to: student payments, third-party sponsorship payments, electronic fund transfers, and donor gifts and scholarships.
Maintaining a ledger spreadsheet of all electronic payments to assist with bank reconciliation.
Assisting students with all questions pertaining to payments, refunds and deadline dates.
Update and maintain student business office holds.
Maintenance of change drawer and petty cash drawer to include issuing petty cash funds to faculty/staff.
Assist the Payroll Administrator with monthly payroll processing.
Ability to handle private information with confidentiality, tact, and sensitivity
Ability to analyze and verify time sheets and contracts.

Related Responsibilities:

Assist with the monitoring of student accounts to determine amount and eligibility for refund payments due from dropped classes.
Assist with maintaining accounts receivable accounts.
Performs data input through a PC and 10-key adding machine.
Works closely with Continuing Education, Bookstore, local businesses and others within the department and the College.
Maintain a professional and positive relationship with students and outside institutions.
Maintains an environmentally safe and professional work area.
Other duties assigned by Assistant Controller, Controller or VP for Finance and Administration.

Knowledge, Skills, Abilities, Education and Experience Requirements

Problem solving and analytical skills
Self-motivated and able to work with little supervision
Effective and professional written and oral communication skills and organizational skills
Understanding of and commitment to open-access community college philosophy, diversity issues, and service delivery technology
Ability to communicate effectively both orally and in writing with and among a diverse population
Use tact and confidentiality in dealing with personal and private matters
Ability to work efficiently and effectively under pressure and against deadlines

Equity in Learning & Employment:
Equity and belonging are crucial to who we are. The College celebrates diversity and inclusion, embracing a broad definition of diversity that includes people of every race, ethnicity, gender, gender identity, sexual/affectional orientation, age, socio-economic status, ability or attributes (visible and invisible), neurodiversity, religious or ethical values system, national origin, political beliefs, veterans, and first-generation college students.

Education and Experience Requirements:

Associate’s Degree in Accounting
Two years of accounting experience
The equivalent combination of education and related work experience may be considered
Proficient in the use of Word and Excel to produce accurate, professional documents
Notary Public certification or willingness to become a Notary Public is highly preferred.

Physical/Other Requirements:

Flexible schedule
Evening hours
Ability to lift and carry up to 50lbs
Ability to stand for extended periods of time
Ability to work in a confined area and bend and stoop
Travel overnight occasionally for training and conferences
Ability to maneuver between buildings and campus locations with ease

Additional Information

Surroundings/Environment:
Standard office environment, usually indoors away from the elements, with moderate noise.

Physical Effort:
While performing the duties of this job, the employee is required to maintain a stationary position for an extended period; move about the office, operate and position computers and files, as needed; and frequently communicate with others. The employee may occasionally move up to 25 pounds

Scheduling:
This is a full-time position, working Monday through Friday, 8:00 a.m. – 4:30 p.m. An employee in this positon must be available to work occasionally on weekends and evenings, during peak periods.

Travel:
Local travel is required, including between campus locations. Out of state travel is limited, but may be required for special trainings/conferences.