Under general supervision, an employee in this position has primary responsibility for preparing, maintaining, and processing accounting records and financial transactions related to payroll for the Business Services Department of the College. Duties related to this position primarily focus on the reconciling and processing of payroll for full-time and part-time employees, processing and coordinating all payroll-related data, and assisting the Business Services Department and College employees with the resolution of payroll discrepancies. Duties assigned may vary according to the specific needs of the Division and/or allocation of workload. This position reports to the Controller.  

• After your training period, you will have the option to telework up to two days a week. 

The following listing of essential job duties indicates the general nature and level of work required in this job.  This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job.  Individuals assigned to this job may be asked to perform other duties as required.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job

Essential Duties:

• Verify and process payroll-related forms and maintain confidential personnel files.
• Assist the Staff Accountant – Financial Services in resolving payroll discrepancies during the monthly reconciliation of payroll.
• Responsible for monthly payroll projections for Cash Certifications.
• Process and coordinate all payroll data including wage rates, time sheets, withholdings, benefits, etc., and review payroll to ensure accuracy.
• Reconcile and run payroll process for full-time and part-time employees.
• Coordinate with respective divisions across campus to ensure the timely submission of payroll.
• Assist employees with payroll issues by answering inquiries and providing information to resolve payroll discrepancies.
• Collaborate with Human Resources to ensure the timely processing of new hires, terminations, and other changes.
• Collaborate with Human Resources in performing and completing the ACA report (1095C) as needed.
• Prepare and submit monthly 112 report to the N.C. Community College System Office.
• Prepare and submit quarterly unemployment reports.
• Prepare and submit monthly retirement reports the N.C. State Treasurer’s Office.
• Prepare and submit quarterly short-term disability report to the N.C. Community College System Office.
• Prepare and issue annual W-2 tax forms.
• Assist in record retention and disposal processes for payroll-related forms and documentation.
• Maintain knowledge and understanding of the College’s guidelines and policies regarding payroll, timeframes, payroll deductions, and time sheets.
• Perform other duties as assigned, including project and committee work.