The successful candidate will be responsible for verifying, auditing, and keying payroll and benefit data for part-time and full-time employees for payment. The candidate will counsel employees regarding their taxes, deductions and salary information while working closely with Human Resources and the employee’s department to research and resolve payroll problems and discrepancies. The candidate will also assist with various payroll accounting processes as assigned including journal entries, check requests and month-end reporting tasks. 

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General Function

Performs a variety of clerical tasks related to processing both full-time and part-time payroll for an assigned group of staff members, and specialized tasks related to the payroll reports and processes.

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Characteristic Duties and Responsibilities

1.  Verifies and audits payroll and benefit data for active employees and enters it accordingly into the College system; works with Human Resources to confirm the payroll related information and determine deductions and benefits (as needed).

2.  Verifies employee records, calculates changes to payroll, check requests, and reimbursements; ensures all necessary changes are made and/or stop payment requests are issued in a timely manner.

3.  Understands and keeps current with regulations related to the taxation of salaries, benefits and deductions.

4.  Counsels employees regarding Pay Advice concerns including taxes, deductions, and paid codes (such as vacation, sick time, etc.).

5.  Performs payroll accounting processes and/or reports as assigned including but not limited to analyzing, balancing & reconciling journal entries, refund of payroll, retirement reporting, month-end reporting, etc. that are due to internal and/or external agencies; gathers, analyzes, and provides accurate information in a timely manner.

6.  Assist with the payroll process to create payroll vouchers, print pay checks and pay advices, and mail checks to vendors.

7.  Reconciles benefit withholding to statement and makes necessary corrections.

8.  Serves as information resource to payroll team and customers, answers inquiries and provides information related to payroll matters; researches and resolves payroll problems and discrepancies.

9.  Creates/updates and maintains the payroll standard operating procedures; test and implement new processes as needed.

10.  May organize/coordinate payroll trainings including new hire orientation, time entry processing and various payroll processes.

11.  May serve as web ambassador.

12.  Performs other duties as assigned.

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Knowledge, Skills, Abilities and Characteristics

*  Knowledge of office rules, procedures and operations regarding payroll.

* Strong customer service skills

*  Excellent communication, analytical and interpersonal skills

*  Ability to use computer software applications

*  Intermediate to Advanced Excel Skill Level

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