GENERAL JOB DESCRIPTION:  The Payroll Technician reports to the Director of Financial Services. This position processes part-time payroll through Colleague and ensures accuracy in regards to the related withholdings such as benefits, taxes, and/or any other contributions.  Performs time sensitive and complex work including data entry, record-keeping, auditing, and reporting.  Assists the Payroll Specialist with preparing yearly and quarterly reports to state and federal agencies.

DUTIES:

• Coordinates well with the Payroll Specialist on all payroll matters, and requesting their guidance and training, as needed.
• Accurately processes work-study and part-time payroll.

• Organizes and maintains all records and files for part-time employees.
• Audits all part-time non-instructional timesheets and times posted to faculty contracts for accuracy and accurately enters all data into the computer system for payroll processing.
• Reviews and analyzes all payroll data for accuracy; calculates earnings and enters all payroll data into the computer; processes payroll and verifies for accuracy.
• Processes and prints part-time payroll checks and all related monthly payroll reports; posts payroll to general ledger and distributes checks according to the Business Office policy.
• Prepares Institutional and County check requests for the non-state portion of payroll and ensures that checks are properly receipted and transmitted to the State Treasurer at least two business days prior to the issuance of part-time payroll checks.
• Prepares and submits the Federal Tax Deposit online for part-time payroll and makes sure that the checks are deposited in a timely manner (before 2:00 PM on the date of payroll).
• Prepares and submits the State tax withholdings to the N.C. Department of Revenue for the part-time payroll.
• Controls documentation regarding garnishment deductions and payment activities as they relate to part-time payroll.
• Works jointly with the Payroll Specialist to complete quarterly tax reports and W-2 reporting.
• Handles all payroll correspondence concerning part-time employees and compiles any information concerning part-time employees as needed for various reports.
• Maintains working knowledge of General Accepted Accounting Principles, FLSA and other Federal and State laws relating to payroll and taxes.
• Executes proper annual auditing procedures for verification of part-time employees.
• Serves as backup to the Payroll Specialist and must complete FT payroll processes as needed. 
• Performs background checks on new part-time employees through Castle-Branch.
• Enters new part-time employees into the E-verify system (federal) and NC New Hire system (state).  
• Enters all Personnel Action Forms for new part-time positions and/or position modifications.
• Ensures compliance and confidentiality with all policies and procedures of the College, NC Community College System, and applicable State and Federal agencies.
• Assists co-workers in the Business Office by helping to answer the phone, helping to take payments, or just helping answer questions when needed.
• Assists the Accounting Technician with tracking grants, keying journal entries, and/or any other general accounting duties as needed.
• Maintains professional and positive attitude while providing excellent customer service to internal and external customers.
• Serves as support to all other Business Office positions when needed.
• Assists the Director of Financial Services in completing reports, EAGLE, and by performing other duties as assigned. 

COLLEGE REQUIREMENTS OF ALL EMPLOYEES:

• Demonstrated excellence in written, oral, and interpersonal communication skills. 
• Demonstrated commitment to diversity, equal opportunity, and the academic, intellectual, and social development of all students and employees.
• An understanding of and commitment to the comprehensive community college philosophy and mission.
• Treats others respectfully, speaks to others courteously, and behaves in such a way that creates a workplace environment that is marked by trustworthiness, honest but polite communication, and interpersonal interactions that are both personally cordial and professionally appropriate.
• Acts as a team player when working with any and all employees of the College.
• Serves on institutional committees as appointed by the President.
• Performs other duties and responsibilities as needed.
• Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures. Promote good safety habits and be compliant with OSHA safety regulations.
• Randolph Community College conducts a background check and drug screening on all full-time new hires.