Payroll Technician

Payroll Technician


Randolph Community College
629 Industrial Park Ave
Asheboro, NC 27205
Phone: 336-633-0200


Level 9: $38,604 - $43,774


Full-Time Benefits

Job Category

  • Professional

Application Period

Opens: Friday, December 16, 2022
Closes: Monday, March 13, 2023

Target Start Date

Friday, December 16, 2022

Expected Work Hours


Employment Type


Minimum Qualifications

  • Associates degree in Accounting, Finance, Business Administration, or a related field of study.
  • Two years of work experience in general accounting, accounts receivable, accounts payable, and/or payroll.

Preferred Qualifications

  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field of study.
  • Five years of work experience in general accounting, accounts receivable, accounts payable, and/or payroll.
  • Payroll experience in a state or federal agency.
  • Working knowledge of Ellucian’s Colleague (Datatel).

Position Description

GENERAL JOB DESCRIPTION:  The Payroll Technician reports to the Director of Financial Services. This position processes part-time payroll through Colleague and ensures accuracy in regards to the related withholdings such as benefits, taxes, and/or any other contributions.  Performs time sensitive and complex work including data entry, record-keeping, auditing, and reporting.  Assists the Payroll Specialist with preparing yearly and quarterly reports to state and federal agencies.



  • Coordinates well with the Payroll Specialist on all payroll matters, and requesting their guidance and training, as needed.
  • Accurately processes work-study and part-time payroll.
  • Organizes and maintains all records and files for part-time employees.
  • Audits all part-time non-instructional timesheets and times posted to faculty contracts for accuracy and accurately enters all data into the computer system for payroll processing.
  • Reviews and analyzes all payroll data for accuracy; calculates earnings and enters all payroll data into the computer; processes payroll and verifies for accuracy.
  • Processes and prints part-time payroll checks and all related monthly payroll reports; posts payroll to general ledger and distributes checks according to the Business Office policy.
  • Prepares Institutional and County check requests for the non-state portion of payroll and ensures that checks are properly receipted and transmitted to the State Treasurer at least two business days prior to the issuance of part-time payroll checks.
  • Prepares and submits the Federal Tax Deposit online for part-time payroll and makes sure that the checks are deposited in a timely manner (before 2:00 PM on the date of payroll).
  • Prepares and submits the State tax withholdings to the N.C. Department of Revenue for the part-time payroll.
  • Controls documentation regarding garnishment deductions and payment activities as they relate to part-time payroll.
  • Works jointly with the Payroll Specialist to complete quarterly tax reports and W-2 reporting.
  • Handles all payroll correspondence concerning part-time employees and compiles any information concerning part-time employees as needed for various reports.
  • Maintains working knowledge of General Accepted Accounting Principles, FLSA and other Federal and State laws relating to payroll and taxes.
  • Executes proper annual auditing procedures for verification of part-time employees.
  • Serves as backup to the Payroll Specialist and must complete FT payroll processes as needed. 
  • Performs background checks on new part-time employees through Castle-Branch.
  • Enters new part-time employees into the E-verify system (federal) and NC New Hire system (state).  
  • Enters all Personnel Action Forms for new part-time positions and/or position modifications.
  • Ensures compliance and confidentiality with all policies and procedures of the College, NC Community College System, and applicable State and Federal agencies.
  • Assists co-workers in the Business Office by helping to answer the phone, helping to take payments, or just helping answer questions when needed.
  • Assists the Accounting Technician with tracking grants, keying journal entries, and/or any other general accounting duties as needed.
  • Maintains professional and positive attitude while providing excellent customer service to internal and external customers.
  • Serves as support to all other Business Office positions when needed.
  • Assists the Director of Financial Services in completing reports, EAGLE, and by performing other duties as assigned. 




  • Demonstrated excellence in written, oral, and interpersonal communication skills. 
  • Demonstrated commitment to diversity, equal opportunity, and the academic, intellectual, and social development of all students and employees.
  • An understanding of and commitment to the comprehensive community college philosophy and mission.
  • Treats others respectfully, speaks to others courteously, and behaves in such a way that creates a workplace environment that is marked by trustworthiness, honest but polite communication, and interpersonal interactions that are both personally cordial and professionally appropriate.
  • Acts as a team player when working with any and all employees of the College.
  • Serves on institutional committees as appointed by the President.
  • Performs other duties and responsibilities as needed.
  • Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures. Promote good safety habits and be compliant with OSHA safety regulations.
  • Randolph Community College conducts a background check and drug screening on all full-time new hires.

How to Apply

Interested and qualified individuals must apply online at

Position is open until filled. 

Job Post Contact

Heather Clouston

Director of Human Resources

Randolph Community College

629 Industrial Park Avenue

Asheboro, NC  27205