The Administrative Assistant will work directly with and provide support to the Edgecombe Community College Foundation’s Executive Director.  General responsibilities include office management and clerical support.   The position will involve interaction with Foundation donors consisting of individuals, businesses, and other organizations.    This position will also involve providing assistance with Foundation events, such as fundraisers, award ceremonies, and recognition receptions.  The Administrative Assistant must be able to multi-task in a fast-paced environment.    Limited travel and light physical activity is required.  Normal work hours are M-F, 25 hours per week. Events may require additional hours including weekends and evenings.

Essential Duties

Answer phone calls and receive visitors in Foundation office.

Maintain and update databases for reports and communications.

Work with computer programs such as Word, Microsoft Office, Excel, PowerPoint, as well as various accounting programs (e.g. Quick Books, Raiser’s Edge) 

Record donations in proper database(s).

Manage financial records including accounts payable and accounts receivable.  

Manage donor information.

Manage email and other communications. 

Maintain office filing.

Manage office supplies.

Prepare bank deposits. 

Manage and maintain calendar of appointments. 

Assist with preparation for Board meetings, including preparation of Board materials and notebooks.

Assist with the preparation for and presentation of all Foundation functions, including fundraisers, luncheons, award presentations, recognition events, and outings.    

Manage ingoing and outgoing mail. 

Oversee monthly payroll “billing” for campus campaign(s).

Maintain strict confidentiality. 

Exercise sound judgment and appropriate discretion.  

Perform other related duties incidental to work assigned as directed. 

DISCLAIMER

The above statements describe the general nature and level of work performed by individuals assigned to this classification. They are not an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as assigned by administration and supervision.