Closes: Thursday, September 21, 2023
Target Start Date
Expected Work Hours
Associates degree or higher in related field with a minimum of 3-5 years of clerical and/or administrative assistant experience preferred but not required. Must have ability to lift 10-20 lbs. and help pack and transport supplies and materials, assist with event set-up, and clean up afterwards. Must be able to maintain strict confidentiality and exercise sound judgment.
Proficiency with Microsoft Word, Office, Excel, PowerPoint, and accounting software. Familiarity with various social media platforms. Excellent writing and communication skills.
The Administrative Assistant will work directly with and provide support to the Edgecombe Community College Foundation’s Executive Director. General responsibilities include office management and clerical support. The position will involve interaction with Foundation donors consisting of individuals, businesses, and other organizations. This position will also involve providing assistance with Foundation events, such as fundraisers, award ceremonies, and recognition receptions. The Administrative Assistant must be able to multi-task in a fast-paced environment. Limited travel and light physical activity is required. Normal work hours are M-F, 25 hours per week. Events may require additional hours including weekends and evenings.
Answer phone calls and receive visitors in Foundation office.
Maintain and update databases for reports and communications.
Work with computer programs such as Word, Microsoft Office, Excel, PowerPoint, as well as various accounting programs (e.g. Quick Books, Raiser’s Edge)
Record donations in proper database(s).
Manage financial records including accounts payable and accounts receivable.
Manage donor information.
Manage email and other communications.
Maintain office filing.
Manage office supplies.
Prepare bank deposits.
Manage and maintain calendar of appointments.
Assist with preparation for Board meetings, including preparation of Board materials and notebooks.
Assist with the preparation for and presentation of all Foundation functions, including fundraisers, luncheons, award presentations, recognition events, and outings.
Manage ingoing and outgoing mail.
Oversee monthly payroll “billing” for campus campaign(s).
Maintain strict confidentiality.
Exercise sound judgment and appropriate discretion.
Perform other related duties incidental to work assigned as directed.
The above statements describe the general nature and level of work performed by individuals assigned to this classification. They are not an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as assigned by administration and supervision.