Post Award Specialist - Grants Management Office

Post Award Specialist - Grants Management Office


Pitt Community College
1986 Pitt Tech Road
Winterville, NC 28590
Phone: 252-493-7200

Job Location

Main Campus, Winterville, NC 28590


Depends upon Qualifications


State of NC Full Time Benefits

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Thursday, May 12, 2022
Closes: Sunday, June 5, 2022

Target Start Date

Monday, August 1, 2022

Expected Work Hours


Reports to

Director of the Grants Management Office

Employment Type

Full-Time Position

Minimum Qualifications

Associate degree in Office Management/Computer Science, Office Administration, Computer Information Technology, or any equivalent combination of education, training, knowledge, skills, and abilities for this position.


Experience in post award accounting, pre-award budgets, accounting functions related to the Code of Federal Regulations (CFR-200). Training involving Microsoft Office Suite functions, office administration, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Preferred Qualifications

Physical Requirements: Must be physically able to operate a variety of types of office and other equipment including computer, calculator, lab equipment, audio-visual equipment, etc. Must be physically able to exert up to twenty pounds of force occasionally and/or frequently to lift, carry, push, pull, or otherwise move objects. Physical demands are in excess of sedentary work; position requires walking, standing, stooping, reaching, crouching, fingering, etc.  for extended periods of time. Must be able to lift and/or carry weights of approximately forty pounds.
Data Conception: Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes the giving of instructions to students. Includes the receiving of information and instructions from supervisor.
Language Ability: Requires the ability to read a variety of documents, reports, and various books such as various manuals, PCC handbook and catalog, various texts, etc. Requires the ability to prepare various documents and reports such as lesson plans, grade/evaluation reports, attendance report, end-of quarter reports, long-range plans, etc., using the proper format, punctuation, spelling and grammar. Requires the ability to communicate with co-workers, supervisor, subordinates, other PCC personnel, etc. with poise, voice control, and confidence. Requires the ability to be conversant in the theory, principles, and methods of effective and persuasive speaking, voice and diction, phonetics, and discussion and debate.
Intelligence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form. Must be able to deal with several abstract and concrete variables. Requires the ability to apply rational systems such as education (teaching), biology, chemistry, or other science, etc., in order to solve problems and deal with a variety of concrete variables.
Verbal Aptitude: Requires the ability to record and deliver information and to follow verbal and written instructions. Must be able to instruct others via effective verbal communication.
Numerical Aptitude: Requires the ability to utilize mathematical formulas; add, subtract, multiply, and divide numbers; determine percentages; utilize decimals; determine time and weight; apply principles of algebra; apply descriptive statistics; etc.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape. 
Motor Coordination: Requires the ability to coordinate hands and eyes in utilizing automated office, audio-visual equipment, and science lab equipment, etc.
Manual Dexterity: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have high levels of eye/hand/foot coordination.
Color Discrimination: Requires the ability to differentiate colors and shades of color. 
Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.
Physical Communication: Requires the ability to talk and/or hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear.)
Ability to work with diverse groups using effective communication skills (both oral and written). Ability to use technology effectively to accomplish tasks. Knowledge of computer software, programs, and databases, including but not limited to Excel, Adobe Pro, Word 2016, Outlook, and NC E-Procurement, Informer/Datatel and Knowledge of computer data systems. Knowledge of Federal Grants monitoring and the Code of Federal Regulations. Knowledge of Job:Has considerable knowledge of the practices, procedures, rules, and regulations of the College and the NCCCS as they pertain to the position. Develops comprehensive knowledge of the terminology utilized within the College and the NCCCS. Has comprehensive knowledge of the various divisions; has the ability to coordinate activities within and among divisions. Has excellent knowledge of safety practices and non-discrimination policies of the College and can ensure that such are followed. Has the ability to comprehend, interpret, and apply regulations, procedures, as well as office operations. Has knowledge of general office operations, functions, and procedures as they relate to the position. Has the ability to compile, organize, prepare, and maintain an assortment of records, reports, as well as related information. Has good knowledge of computers and multimedia resources needed for various aspects of the job. Has excellent human relations skills. Has the ability to communicate with various individuals and groups such as faculty, students, staff, peers, representatives of other institutions, businesses, as well as agencies. Can supervise assistants and coach co-workers in a variety of duties. Is able to take the initiative to complete the duties of the position without the need of direct supervision and within deadlines. Has the ability to understand the educational and psychological aspects of a job. Is able to apply principles of influence in leadership duties. Is able to use independent judgment in routine as well as non-routine situations. Is able to read, understand, and complete written requests as well as work assignments in a timely fashion. Knows how to estimate time, materials, and supplies required to complete various routine activities. Is able to promote efficient completion of duties. Has good organizational and management skills. Has the ability to make sound, educated decisions in a variety of areas on a constant basis. Is able to learn and apply new skills. 
Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all College departments and divisions, co-workers, and the public.
Quantity of Work: Maintains effective and efficient output of all duties and responsibilities as described under "Essential Job Functions.
Dependability: Assumes responsibility for doing assigned work and for meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, College policy, standards, and prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human, and conceptual areas.
Attendance: Attends work regularly and adheres to college policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests.
Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant, and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction.
Judgment: Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations.  Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice and research problems, situations, and alternatives before exercising judgment.
Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with college policy or procedures, etc.  Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the College.  
Relationships with Others:  Shares knowledge with managers, supervisors and staff for mutual and College benefit. Contributes to maintaining high morale among all College employees.   Develops and maintains cooperative and courteous relationships with department employees, staffers and managers in other departments, representatives from organizations, and the public to maintain good will toward the College and to project a good image.  Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the College.  Emphasizes the importance of maintaining a positive image within the College. Interacts effectively with higher management, professionals and the general public. 
Coordination of Work:  Plans and organizes daily work routine.  Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly.  Attends meetings, planning sessions and discussions on time.  Implements work activity in accordance with priorities and estimated schedules. Maintains a calendar for meetings, deadlines and events, and plans based on academic calendar and registration dates. 
Safety and Housekeeping:  Adheres to all safety and housekeeping standards established by the College and various regulatory agencies. Sees that the standards are not violated.  Maintains a clean and orderly workplace. 
Policy Implementation and Formulation: Has a clear and comprehensive understanding of College policies regarding the department/College function. Adheres to those policies in the discharge of duties and responsibilities to ensure the same from subordinate staff. Keeps abreast of changes in operating philosophies and policies of the College. Continually reviews department policies in order to ensure that any changes in College philosophy or practice are appropriately incorporated. Also understands the relationship between operating policies and practices as well as department morale/performance. Works to see that established policies enhance the same.


Position Description

Under limited supervision this full-time position is responsible for performing accounting functions in support of the Grants Management Office. The Post Award Specialist will collaborate across campus as needed to assist with the implementation and organization of various processes that impact grants management and special projects. The Post Award Specialist provides ongoing award financial monitoring of grants and contracts to ensure that reporting requirements and deliverables are met. Reports to the Director of the Grants Management Office.

Primary responsibility for various accounting and clerical functions affecting the Grants Management Office to include reconciliations, processing approved Grants Management pre-approval forms, monitoring and preparing budgets, purchase requisitions, document control, document processing, and records management.
Serve as E-procurement contract for the office.
Assists with the management and editing of forms, handbooks, manuals, and electronic documents.
Possess excellent accounting skills, including the ability to work with various college systems to access budgetary information, communicate clearly in verbal and written forms, answer phone calls, greet visitors, provide customer service, word processing, note taking, gathering information, overseeing activities of work-study students, or performing other tasks related to the activities of the assigned department/division.
Perform related work as directed: possesses excellent computer skills, evidence of a work ethic that includes flexibility and willingness to change; open-mindedness, fairness, and the ability to see multiple perspectives; and willingness to accept responsibility for professional and personal growth.
Collaborate with the Director in developing the Standard Operating Procedures for grant budget development and monitoring.
Participate in pre-award meetings with the principal investigators and pre-award project directors to gain a full understanding of the criteria and requirements necessary to manage each award.
Uses a variety of programs (Colleague, Ellucian, eTrieve, eProcurement, etc.) to gather necessary documents and reports for compliance and monitoring functions.
Ensure awards are set up properly in the Grants Management Office file system.
Ability to work remotely as needed.
Fulfill necessary duties in the absence of the Administrative Assistant.
Assist in the preparation of monthly, quarterly, and annual grant reports.
Seeks out and attends professional development as needed/recommended/assigned; minimum of 10 hours per year.
Adhere to policies and procedures as outlined in the Pitt Community College Employee Manual as revised and made available on the Pitt Community College website.
Participate in select campus committees as deemed necessary. Perform other duties as assigned.

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