Southern Wake Campus
9101 Fayetteville Rd.
Raleigh, NC 27603
Closes: Saturday, May 28, 2022
Target Start Date
Expected Work Hours
Bachelor's degree in Business Administration or related field
Five (5) years of experience in direct procurement and contract management;
Associate's degree in Business or a related field
Seven (7) years of experience in direct procurement and contract management
Three (3) years of experience in a large scale government purchasing or contract management
Demonstrated experience in the development of IT solicitation procurement documents or other complex services procurement documents
Experience with the NC eProcurement System
Five (5) years of experience managing complex contracts
This position manages the formal procurement processes for the acquisition of goods and services in compliance with NC Purchasing regulations. This position also supports College-wide contract management to ensure proper contract compliance, performance and administration.
Responsibilities and Duties:
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.
*Manage procurement administration and workflows for the acquisition of goods and services to meet College business and operational requirements in accordance with NC General Statutes, Administrative Code and College policies and procedures
*Manage procurement administration and compliance of P- Card purchases in accordance with College P-card policies and procedures, P-card Manual updates and training, compliance audits, and cardholder reconciliations.
*Prepare and analyze solicitations for accurate and effective execution of complex business service agreements and procurement methods (RFP, RFQ, IFB, State Term Contracts, Cooperative Agreements and Waivers of Competition)
*Coordinate the procurement process for complex goods, services and technology acquisitions including analysis of solution requirements; determination of procurement method; development of specifications, evaluation criteria and contract management directives; and solicitation project preparation and management
*Direct contract management process to manage acquisition, renewal, termination or extension of service contracts, licenses and warranties based on the terms of the agreement and business decisions concerning the contract life cycle
Maintain organized, accurate and complete records to maintain and retain procurement files according to State regulations
Lead vendor meetings, solicitations, and procurement engagement discussions
Provide formal procurement, e-procurement and contract management training for end users as well as ongoing coaching and customer support for all phases of the procurement process
Negotiate costs, deliverables and performance between suppliers and College stakeholders
Provide project coordination support to project coordinators and project leaders from end user departments
Prepare and administer amendment, addendum and renewal documentation for contractual agreements
Resolve problems with vendors on contract performance as well as procurement protests and disputes relating to discrepancies in bids, deadlines, and other related issues
Assist end users in monitoring and managing vendor performance using reporting procedures and procurement file documentation
Conduct regulatory and market research to stay abreast of changes procurement laws, industry trends, technology, strategic sourcing opportunities, price fluctuations, and materials availability
Completes an annual applied benchmark project on an individual or group basis