Procurement Specialist
Employer
Job Location
Southern Wake Campus, 9101 Fayetteville Rd, Raleigh NC 27603
Salary/Grade
Benefits
Job Category
- Technical/Paraprofessional
Application Period
Closes: Monday, November 11, 2019
Target Start Date
Expected Work Hours
Reports to
Employment Type
Minimum Qualifications
Knowledge, Skills & Abilities:
Knowledge of state purchasing requirements, NC Administrative code, procurement solicitation documents, pricing structures
Ability to conduct research for data, specifications and costs, evaluate data, and prepare reports
Strong organizational and time management skills with demonstrated ability to multi-task and set priorities within tight time lines
Intermediate skills in MS Word, Power point, and Excel
Excellent written and verbal communication skills
Excellent customer service and interpersonal skills
Able to comfortably work as part of a team, but also able to work autonomously
Minimum Requirements:
High School diploma or equivalent
Two years of experience in state purchasing and procurement
Preferred Qualifications
Five years of experience in state purchasing and procurement
Position Description
Pay Grade: Specialist 5
This position will be responsible for providing the requisitioning of goods and services while adhering to all purchasing rules and guidelines set forth by Wake Technical Community College, The Community College System, North Carolina Administrative Code, the North Carolina General Statutes, the Division of Purchase and Contract and the Department of Administration Purchasing and Policies Procedures. This position will also be responsible for independently developing and refining technology specifications necessary for the preparation and issuance of solicitation documents, i.e., Request for Information and Request for Quotes.
Responsibilities and Duties (*Essential Functions):
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.
*Provides technical, procedural and administrative support to end-users from initiation to completion of the purchase requisition process; monitors purchasing process to ensure College's compliance with State purchasing requirements and contracts per NC Administrative code
*Reviews, audits and corrects authorized requisitions; determines the appropriate procurement procedure based on College, State and Federal regulations and policies; determines and defines procurement specifications, sources of supply and optimal pricing for commodities and services up to $10,000 to satisfy business needs
*Creates, processes, and awards e-Quotes within the NC e-Procurement System
*Processes, corrects and prints batches of purchase orders
*Performs and/or assists with daily audits of P-card transactions for completeness and accuracy, monitoring the transactions to ensure College's compliance with State purchasing requirements and contracts per NC Administrative code. Submits monthly Audit Report
Obtains appropriate and valid insurance certificates from current contractors
Develops and maintains positive vendor relations including assistance to end users with documenting and processing vendor complaints and resolving disputes with vendors
Maintains, organizes and files documentation relating to purchasing, property leases and third party contracts
Completes an annual applied benchmark project on an individual or a group basis