Procurement Specialist

Procurement Specialist

Employer

Wake Technical Community College
9101 Fayetteville Road
Raleigh, NC 27603
Phone: 919-866-5000

Job Location

Southern Wake Campus, 9101 Fayetteville Rd, Raleigh NC 27603

Salary/Grade

$32,816.63 - $42,482.60 Annually

Benefits

Full time State

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Monday, September 30, 2019
Closes: Thursday, October 31, 2019

Target Start Date

Monday, December 2, 2019

Expected Work Hours

Expected 8-5, can vary some

Reports to

Manager

Employment Type

Annual Full Time

Minimum Qualifications

Knowledge, Skills & Abilities:

Knowledge of state purchasing requirements, NC Administrative code, procurement solicitation documents, pricing structures

Ability to conduct research for data, specifications and costs, evaluate data, and prepare reports

Strong organizational and time management skills with demonstrated ability to multi-task and set priorities within tight time lines

Intermediate skills in MS Word, Power point, and Excel

Excellent written and verbal communication skills

Excellent customer service and interpersonal skills

Able to comfortably work as part of a team, but also able to work autonomously

Minimum Requirements:

High School diploma or equivalent

Two years of experience in state purchasing and procurement

Preferred Qualifications

 Five years of experience in state purchasing and procurement

Position Description

Pay Grade: Specialist 5

This position will be responsible for providing the requisitioning of goods and services while adhering to all purchasing rules and guidelines set forth by Wake Technical Community College, The Community College System, North Carolina Administrative Code, the North Carolina General Statutes, the Division of Purchase and Contract and the Department of Administration Purchasing and Policies Procedures. This position will also be responsible for independently developing and refining technology specifications necessary for the preparation and issuance of solicitation documents, i.e., Request for Information and Request for Quotes. 

 

 Responsibilities and Duties (*Essential Functions):
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.  

*Provides technical, procedural and administrative support to end-users from initiation to completion of the purchase requisition process; monitors purchasing process to ensure College's compliance with State purchasing requirements and contracts per NC Administrative code

*Reviews, audits and corrects authorized requisitions; determines the appropriate procurement procedure based on College, State and Federal regulations and policies; determines and defines procurement specifications, sources of supply and optimal pricing for commodities and services up to $10,000 to satisfy business needs

*Creates, processes, and awards e-Quotes within the NC e-Procurement System

*Processes, corrects and prints batches of purchase orders   

*Performs and/or assists with daily audits of P-card transactions for completeness and accuracy, monitoring the transactions to ensure College's compliance with State purchasing requirements and contracts per NC Administrative code. Submits monthly Audit Report

Obtains appropriate and valid insurance certificates from current contractors

Develops and maintains positive vendor relations including assistance to end users with documenting and processing vendor complaints and resolving disputes with vendors

Maintains, organizes and files documentation relating to purchasing, property leases and third party contracts

Completes an annual applied benchmark project on an individual or a group basis

Job Post Contact

Human Resources

humanresources@waketech.edu

919-866-7890