PT Administrative Assistant to the Community Education Centers

PT Administrative Assistant to the Community Education Centers

Employer

Halifax Community College
100 College Drive
Weldon, NC 27890
Phone: 252-536-2551

Job Location

Weldon, NC

Salary/Grade

Depends on Qualifications

Benefits

None

Job Category

  • Professional

Application Period

Opens: Wednesday, September 8, 2021
Closes: Thursday, September 30, 2021

Target Start Date

Monday, October 11, 2021

Expected Work Hours

To be announced

Employment Type

Part Time Position

Minimum Qualifications

Qualifications Required:
Associate Degree in a related field of study;
Three years of related work experience

Preferred:
Excellent verbal and written communication skills;
Handle multiple tasks in a timely manner/highly organized;
Meet the demands of a highly computerized workplace;
Ability to work independently and in teams;
Strong interpersonal skills

Preferred Qualifications

Qualifications Required:
Associate Degree in a related field of study;
Three years of related work experience

Preferred:
Excellent verbal and written communication skills;
Handle multiple tasks in a timely manner/highly organized;
Meet the demands of a highly computerized workplace;
Ability to work independently and in teams;
Strong interpersonal skills

Position Description

Description:

Manage the daily administrative activities of the Community Education Centers' office.  Duties include preparing reports and documents, assist with promotion of events, and maintain the filing system.  The Administrative Assistant will also assist the Community Education Center Coordinator and the Career Specialists.

Examples of Duties:

60%  DAILY OFFICE MANAGEMENT
Maintain the Community Education Coordinator calendar of meetings, appointments, and other daily events
Handle incoming phone calls/messages
Process incoming mail each day.
Prepare memos and outside correspondence.
Maintain the filing system for the fields located in the office of the Community Education Coordinator.
Maintain and track budgets.
Collect and process monthly time reports for these employees that report directly to the Community Education Coordinator.
Maintain required supplies and materials necessary for the office operations.

30%  ASSIST COMMUNITY EDUCATION CENTERS
Prepare contracts for part-time curriculum instructors, full-time overload, part-time LAC and ERC personnel, part-time library personnel, and part-time curriculum secretaries,
Prepare Professional Services Agreements for the Curriculum department.
Check all payroll time sheets submitted by BLET, LAC, and ERC and prepare and attach coversheets for submission to the Payroll Accounting Technician.
Prepare Part-time Curriculum Payroll Report and submit to the Payroll Accounting Technician each month, along with all contracts and time sheets due.

5%  PROFESSIONAL DEVELOPMENT
Must maintain current knowledge of programs, trends, and new developments in the College.
Must maintain current knowledge of all areas.

5%  SUPPORT OF MISSION/RELATED RESPONSIBILITES
Participate in College events and activities.
Perform other duties as assigned by the Community Education Coordinator

How to Apply

MUST READ Special Instructions and Additional Information to Applicants:

 

All applications for this position must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxcc. Applications submitted through third party sites will not be accepted.  Application packets for employment must be submitted by 5:00 p.m. on the closing date.  If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. 

Resumes are not accepted in lieu of state applications.  "See Attached Resume", etc. will result in an incomplete application.  Resumes, cover letters, and all transcripts listed on application must be uploaded with your application.

To receive credit, all relevant experience must be included in the work history section of the application.  Any information omitted from the application but included in the resume will not be considered for qualifying credit.

Persons eligible for Veteran's Preference must submit a copy of Form DD-214.

Job Post Contact

Applications will only be accepted through:
https://www.schooljobs.com/careers/halifaxcc