PT Department Assistant - Small Business Center

PT Department Assistant - Small Business Center

Employer

Haywood Community College
185 Freedlander Drive
Clyde, NC 28721
Phone: 828-627-2821

Job Location

Haywood Community College, Small Business Center, High Tech Center, Clyde, NC

Salary/Grade

$12.25/hour

Benefits

N/A

Job Category

  • Clerical

Application Period

Opens: Tuesday, May 11, 2021
Closes: Tuesday, May 25, 2021

Target Start Date

Monday, June 14, 2021

Expected Work Hours

16 - 20 hours per week. TBD

Reports to

Director of Small Business Center

Employment Type

Part-time position

Minimum Qualifications

Associate’s Degree in Business, Office Systems Administration, or a related field.  Office Administration experience with skilled ability to communicate effectively to clients, students, faculty and staff.  Proficient in Microsoft applications.

Preferred Qualifications

Meet minimum requirements and have community college experience with the colleague/ellucian system.   

Position Description

Primary Purpose of Position

Responsible for initiating, coordinating, and performing the administrative functions required for the effective operation and support of assigned program areas. 

 

Essential Duties

  • Responsible for answering and routing calls, greeting visitors, handling inquiries from the public and co-workers in a cooperative, courteous, and professional manner. 
  • Ordering and inventorying office supplies, operating office equipment (copier, fax, scanner, etc.) and coordinating incoming and outgoing mail. 
  • Primary point of contact for client, customers and visitors to the department in person, by phone, and by e-mail. 
  • Prepare correspondence, agendas, publications, and management of reporting as assigned by the Director.  
  • Arrange appointments, meetings, events, and travel schedules for Director. 
  • Prepare and process purchase requisitions, work orders, travel requests, seminar evaluations, timesheets, and leave reports for department. 
  • Assist with maintenance and updates of web presence for the department. 
  • Assist Director with development of schedule for seminars/workshops for registration and publication.  
  • Maintain currency on technology and software updates related to the responsibilities of this position (including but not limited to: Microsoft Office Suite, Zoom, and SBC Client Management software). 
  • Assist in dissemination, collection and remittance of Personal Service Agreements based on information provided by the Director. 
  • Provide support for assigned committees and various national and state organizations and participate in college-wide activities as required.    
  • Prepare reports and documentation necessary to support program and school accreditation and reporting requirements. 
  • Maintains strict adherence to confidentiality of student, personnel, and SBC client information.  
  • Assist with meeting and seminar coordination including but not limited to: calendar coordination, room coordination, refreshment purchase/set-up, greeting of attendees, attendee sign-in and registration, event reconciliation and reporting, and taking of minutes for select sessions. 
  • Assist with grants and special projects as assigned by the Director. 
  • Ability to work independently while also contributing to a team effort when needed. 
  • Adhere to all institutional policies and procedures.   
  • Perform other duties as assigned by supervisor.

 

How to Apply

The following is necessary for consideration:

  • Official Haywood Community College employment application online found at our jobs page: https://www.governmentjobs.com/careers/haywoodedu 
  • The application must be complete for consideration - do not reference resume. A resume is suggested but does not take the place of any questions or details that you need to provide in order to be qualified for the position.  Unofficial transcripts must be included for the application process. Most unofficial transcripts can be downloaded from college/university websites. Official transcripts of all secondary education must be submitted to Human Resources within 10 days of any offer of employment. 
  • Required certifications must be outlined on the application and a copy of any licensure attached.
  • References may not be current HCC employee. Candidates must provide three professional references with email addresses.  At least one reference must be a current or previous supervisor. 
  • College screening committee is responsible for application review, interviews, and recommends the candidate to HR. Upon completion of the hire process in HR, President approval is required in the hire of a candidate. 
  • HCC is a tobacco free campus

HCC is an equal opportunity institution and does not discriminate on the basis of race, religion, ethnicity, national origin, gender, gender identity, sex, age, disability, genetic information and veteran status
 
 Direct questions to Beverly Balliot, HR Specialist/Recruiter at 828-627-4562 or by email at bsballiot@haywood.edu    

Job Post Contact

HCC-HR@haywood.edu

185 Freedlander Dr

Clyde, NC 28721

828-627-4562