Closes: Friday, August 17, 2018
Target Start Date
Expected Work Hours
Performs various administrative/clerical duties in support of the Public Services & Fine Arts Division staff and faculty.
Performs word processing duties including, but not limited to, the composition and typing of routine correspondences, coping/scanning documents, compilation of statistical and budget-related reports, preparation of student handbooks, creation of forms/templates, preparation of teaching and classroom materials, evaluation process, etc.
Schedules appointments; schedules and coordinates logistical arrangements for meetings; assists in organizing special events.
Sorts and distributes mail as necessary.
Maintains and organizes files; ensures files are appropriately archived or destroyed as needed.
Answers telephone calls and provides information to callers, takes messages, or routes call to appropriate individual; places outgoing calls.
Assists with travel arrangements; prepares and distributes travel petitions and reimbursement documentation.
Greets visitors, ascertains nature of business, and provides assistance as needed or directs visitors appropriately.
Keeps all sensitive information protected and strictly confidential; maintains confidentiality in accordance with college, FERPA, and HIPAA requirements.
Provides program information to current and prospective students, parents, college offices, and external agencies.
Maintains an inventory of office equipment and supplies and ensures all equipment is maintained and serviced properly.
Operates and maintains a variety of standard office equipment including computer, copier, fax machine, scanner, calculator, telephone, etc.
Assists with the development, revision, and availability of program marketing materials.
Assists with admissions and registration related activities as needed.
Participates in division and institutional meetings, committees, and other announced activities as needed.
Attends in-service training and other professional development opportunities, including attendance at off-campus activities, as feasible, to upgrade skills to meet new technological demands and other developments in the administrative field.
Attends the workplace regularly, reports to work punctually, and follows a work schedule that meets the needs of the division and college.
Completes duties and responsibilities in compliance with college standards, policies, and procedures.
Assumes other necessary responsibilities and performs additional tasks as assigned in meeting the needs of the program(s), division, and college.
See minimum qualifications
Under general supervision, performs a variety of clerical and secretarial duties in support of the Public Services & Fine Arts Division Office. Reports to the Division Administrative Assistant.