PT Student Services Assistant
Employer
Job Location
Haywood Community College, 185 Freedlander Drive, Clyde, NC 28721
Salary/Grade
Benefits
Job Category
- Technical/Paraprofessional
Application Period
Closes: Friday, June 10, 2022
Target Start Date
Expected Work Hours
Reports to
Employment Type
Minimum Qualifications
Associate Degree from a regionally accredited institution; experience with word processing, spreadsheets, and presentation software; Excellent communication skills.
Preferred Qualifications
Associate Degree in Business or Office Administration, Computer Information Technology, or College Transfer; experience working in higher education (previous experience working at an NC Community College highly preferred); experience in a fast-paced office environment working with diverse groups of people.
Position Description
PRIMARY PURPOSE OF POSITION
The primary purpose is to provide administrative and clerical assistance to the Department of Student Services. This involves management of the front desk in the Hemlock building, including answering calls for the switchboard, routing requests to the appropriate Student Services staff, maintaining files, schedule meetings, etc.
This position will work up to 29 hours per week.
ESSENTIAL JOB DUTIES
- Effectively greet walk-in traffic in the 1500 building with exceptional customer service.
- Serve the college switchboard operator in a professional, courteous manner and ensure that callers receive accurate information and direct calls appropriately
- Maintain and organize records (including contracts, PO’s, meeting minutes, inventory, letters, and other paperwork)
- Maintain high integrity and confidentiality of information.
- Process the request for official and unofficial transcripts in Colleague
- Assisting students with printing class schedules, looking up advisors, and other information in Colleague
- Referring students to the appropriate staff/employees on campus to assist their needs
- Coordinating the photo ID and card pass processes for students, including creating a backup schedule as needed
- Helping walk-in students register for WCE classes
- Serve as an executive assistant for leadership within the department, including managing calendars, processing travel forms, assisting with P-Card reconciliations, and taking minutes in departmental meetings
- Maintain Housing List and update the website to reflect the accurate list
- Assist the VP of Student Services with updating Maxient Database and any follow-up needed with forms/website
- Receive and distribute student documentation to appropriate departments within Student Services.
- Assist with the maintenance of the Student Services website.
- Assist Business Office with annual Inventory tracking and scanning in student services.
- Ensure the student services department, file room, vault and offices are secure upon leaving on a daily basis
- Miscellaneous tasks: assist with registration, bulk mailings, graduation, and planned student activities; Maintain professional behavior following professional code of conduct and ethics. Maintain regular and consistent attendance, personal appearance, and punctuality.
- Follow FERPA laws while processing and maintaining accurate student records (applications, transcripts, medical records, etc.)
- Maintain accurate student records in compliance with SACS and state audit requirements
- Assist with document imaging/paperless workflow/archiving system; scan student records, participate in Colleague training.
- Perform other duties as assigned
How to Apply
SUPPLEMENTAL INFORMATION
The following is necessary for consideration:
- Official Haywood Community College employment application online found at our jobs page: https://www.governmentjobs.com/careers/haywoodedu. Please call Beverly Balliot with any questions or if you are unable to complete the online application for any reason.
- The application must be complete for consideration - do not reference resume. A resume is suggested but does not take the place of any questions or details that you need to provide in order to be qualified for the position. Unofficial transcripts must be included for the application process. Most unofficial transcripts can be downloaded from college/university websites. Official transcripts of all secondary education must be submitted to Human Resources within 10 days of any offer of employment.
- References may not be a current HCC employee. Candidates must provide three professional references with email addresses. At least one reference must be a current or previous supervisor.
- College screening committee is responsible for application review, interviews, and recommends the candidate to HR. Upon completion of the hire process in HR, President approval is required in the hire of a candidate.
- HCC is a tobacco free campus
Haywood Community College provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, gender, gender identity, sexual orientation, age, disability, genetic information, political affiliation or status as a covered veteran in accordance with all applicable federal, state and local laws. Upon request, the College will make reasonable accommodations for qualified individuals with disabilities so that they may be able to perform the essential functions of their job unless doing so would result in an undue burden for the College.
Haywood Community College (HCC) is part of the North Carolina Community College System and is accredited by the Southern Association of Colleges & Schools Commission on Colleges (SACSCOC). Founded in 1965, it is an open-door institution with the mission to foster an environment that meets the educational needs of the communities it serves, promotes student success in higher education and in the workplace, and facilitates economic development. This includes programs for Haywood County high school students through Career and College Promise and Haywood Early College. The college campus, a designated arboretum, boasts one of the most beautiful college campuses in the state with an iconic mill pond, a productive greenhouse, dahlia gardens, an orchard garden and a rhododendron garden.