Purchasing Agent

Purchasing Agent

Employer

Halifax Community College
100 College Drive
Weldon, NC 27890
Phone: 252-536-2551

Job Location

100 College Drive

Weldon, NC  27890

Salary/Grade

Commensurate with Experience

Benefits

State of NC

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Monday, October 14, 2019
Closes: Thursday, October 31, 2019

Target Start Date

Thursday, October 24, 2019

Expected Work Hours

8:00 a.m.-5:00 p.m.

Reports to

Controller

Employment Type

Full-Time

Minimum Qualifications

Associate of Applied Science degree in Accounting, Business Administration, or a similar field.  Proficient in Microsoft Office which includes Word and Excel.  Two years work in accounting and/or purchasing experience.  Good written and oral communication skills.  Preference:  Five years work in accounting and/or purchasing experience.  Preference:  Bachelor's degree in Accounting or a similar field.  Experience in community college system.  Experience with Ellucian Colleague.  Experience working with North Carolina E-Procurement.

Preferred Qualifications

Associate of Applied Science degree in Accounting, Business Administration, or a similar field.  Proficient in Microsoft Office which includes Word and Excel.  Two years work in accounting and/or purchasing experience.  Good written and oral communication skills.  Preference:  Five years work in accounting and/or purchasing experience.  Preference:  Bachelor's degree in Accounting or a similar field.  Experience in community college system.  Experience with Ellucian Colleague.  Experience working with North Carolina E-Procurement.

Position Description

  1. Responsible for the creation of all purchase orders issued by the College for the procurement of goods and services.
  2. Responsible for assisting employees in the use of the state vendor list, state contracts, and the state bid process.
  3. Responsible for maintaining an updated purchasing manual for the College.
  4. Responsible for maintaining the Vendor File including the set up of new vendors and identifying 1099 vendors.
  5. Oversees the HUB vendor reporting and works with the Vice President of Administrative Services to insure the College meets the requirements for use of HUB vendors and submits HUB reports. 
  6. Responsible for the safe keeping of the College's P-Cards (procurement cards).  Monitors the use of all P-Cards to insure they are used according to state guidelines.
  7. Assists with the annual physical count of the equipment inventory.
  8. Assists the Vice President of Administrative Services to seek bids for service contracts and RFP's for capital projects.
  9. Assist the Controller with the year-end process and gathering of information for preparation of the annual financial statements.
  10. Cross train in Business Office functions. 
  11. Work closely with other members of the College to maintain the accreditation standards with the Southern Association of Colleges & Schools Commission on Colleges (SACSCOC) and other program accrediting bodies.
  12. Perform other duties as assigned by the Controller.

How to Apply

MUST READ Special Instructions and Additional Information to Applicants:All applications for this position must be submitted directly via our online application system at https://www.schooljobs.com/careers/halifaxcc. Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application.To receive credit, all relevant experience must be included in the work history section of the application. Any information omitted from the application but included in the resume will not be considered for qualifying credit.Persons eligible for Veteran's Preference must submit a copy of Form DD-214.

Job Post Contact

Applications will only be accepted through:
https://www.schooljobs.com/careers/halifaxcc