Purchasing Agent

Purchasing Agent

Employer

Wilkes Community College
1328 South Collegiate Drive
Wilkesboro, NC 28697
Phone: 336-838-6100

Job Location

Wilkes Campus, Wilkesboro, NC

 

Salary/Grade

Salary Range: $31,200 to $43,680 based on education and experience

Benefits

Full-time

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Friday, May 12, 2023
Closes: Wednesday, May 31, 2023

Target Start Date

Monday, July 3, 2023

Expected Work Hours

Full-Time, 12-month

Reports to

Director of Financial Services

Employment Type

Full-time, 12-month

Minimum Qualifications

  • Associate’s Degree
  • Prior experience in office/business settings. 

The successful candidate will be a self‐motivated, energetic person with good communication skills and strong people and organizational skills with the ability to work well with others. 

The applicant must be detail‐oriented and able to multi‐task and handle multiple interruptions while maintaining accuracy.

Preferred Qualifications

  • Associate’s Degree
  • Prior experience in office/business settings. 

The successful candidate will be a self‐motivated, energetic person with good communication skills and strong people and organizational skills with the ability to work well with others. 

The applicant must be detail‐oriented and able to multi‐task and handle multiple interruptions while maintaining accuracy.

Position Description

 The Purchasing Agent will manage, direct, and perform duties of the procurement of goods and services in accordance with the guidelines issued by the NC Division of Purchasing and Contract, the Community College System Office, and the State Information Technology Services Division. Duties related to this position primarily focus on the interpreting and administering of local, state, and federal laws, regulations, and guidelines governing procurement activities for the College. The Purchasing Agent works with staff/faculty/vendors concerning errors in shipping/billing and confirms payment of invoices for vendors. This position reports to the Director of Financial Services.

Job Duties

  1. Responsible for ordering supplies, materials, and equipment to meet the needs of the college in accordance with established policies and procedures.
  2. Maintain relationships with vendors and sales representatives
  3. Computer data entry for purchase orders, reports, and correspondence with vendors
  4. Update and maintain the college’s purchasing procedures manual
  5. Respond to purchasing questions from staff/faculty as needed
  6. Assign/approve local purchase orders and maintain required logs
  7. Prepare/approve requisitions for input ensuring the correct departmental budget line is included and all WCC purchasing procedures are followed
  8. Prepare invoices for processing and payment ensuring that they match items received and totals are correct
  9. Check monthly statements from vendors to ensure that all invoices have been processed and accounts are up to date
  10. Coordinate with staff/faculty/vendors concerning errors in shipping/billing and confirm payment of invoices for vendors                   
  11. Prepare e-quotes via e-procurement and process purchase orders for awarded vendors
  12. Ensure that purchase orders are completed and closed by the fiscal year-end deadline
  13. Add major equipment to inventory and assist with completing the monthly equipment report
  14. Complete quarterly Historically Underutilized Business report
  15. Track expenditures for special projects as purchases/payments are made
  16. Provide training, as necessary, for staff/faculty in purchasing processes and regulations
  17. Initiate open market bids through State Purchase and Contract System for purchases exceeding the college’s delegation amount
  18. Maintain titles for college-owned vehicles
  19. Monthly reconciliation of the college’s purchasing card program
  20. Other related duties as required by the supervisor.

How to Apply

Quick Link for Direct Access to Posting https://jobs.wilkescc.edu/postings/2840

Job Post Contact

Sherry Cox