Purchasing and Financial Aid Specialist

Purchasing and Financial Aid Specialist

Employer

Brunswick Community College
50 College Road
Bolivia, NC 28422
Phone: 800-754-1050

Job Location

Brunswick Community College

50 College Road NE

Bolivia, NC  28422

Salary/Grade

Commensurate with experience and education.

Benefits

Full

Job Category

  • Technical/Paraprofessional

Application Period

Opens: Tuesday, January 21, 2020
Closes: Friday, February 28, 2020

Target Start Date

Monday, February 17, 2020

Expected Work Hours

M-F, 8 am to 5 pm

Reports to

Director of Fiscal Services

Employment Type

Full Time

Minimum Qualifications

  • Associate Degree in Accounting
  • Two to four-years of Business Office experience, with a focus procurement and fixed assets
  • Experience with accounting systems, particularly an ERP
  • Understanding of accounting principles and practices

Preferred Qualifications

  • Bachelor’s Degree in Business Administration with concentration in Accounting
  • Four to six-years of Business Office experience
  • Experience in Purchasing, especially with Ariba’s E-Procurement System and The U.S. Department of Education’s G-5 website.
  • Experience in Student Accounts Management within a higher education environment

Position Description

GENERAL FUNCTION:

Under supervision of the Director of Fiscal Services, is responsible for planning, coordination and administration of the College’s purchasing function, including specification preparation, vendor review, and the processing of requisitions and purchase orders.  Accountable for reconciling the college’s financial aid accounts receivable records with the financial aid office.  Responsible for equipment reporting in Ellucian, equipment depreciation reporting, and assists the Director of Fiscal Services in coordinating the college’s year-end inventory of equipment and supplies.

 

ESSENTIAL DUTIES:

 

  • Provide support and counsel to the Vice President of Budget and Finance and the Director of Fiscal Services on all matters related to procurement. Work collegially with the Accountant, Accounts Payable/County Funds on accounts payable matters related to procurement.
  • Maintains the equipment inventory in Ellucian and prepares state equipment reports as required.  Maintains the equipment depreciation spreadsheet and prepares the annual equipment depreciation journal entries. 
  • Assists the Director of Fiscal Services in coordinating the college’s year-end inventory of equipment and supplies. 
  • Review and authorize requisitions for services, supplies and materials, equipment and repairs, advertising, books and subscriptions, and other items, applying all state purchasing procedures and regulations.
  • Execute and monitor all contracts and purchase orders; maintain contact and negotiate with vendors; keep informed of market conditions and new products, and, evaluate vendor performance.
  • Insure accuracy as relates to vendor, commodity number, prices, description and accounting code.
  • Assist College leadership, departments and employees with the selection of items. Works with College management to obtain formal and informal bids for goods and services to assure compliance with Brunswick Community College (BCC) policy. Train E-procurement users as necessary.
  • Prepare and distribute purchase orders to vendor, the originator of order, and the Accounts Payable Accountant, using North Carolina E-procurement.
  • Communicate with vendors to resolve problems relating to purchasing, shipping, and receiving goods and services.
  • Responsible for the purchasing function being in compliance with the State of North Carolina’s purchasing policies, processes and procedures. Periodically review and update BCC practices to be compliant.
  • Responsible for all reports relating to Purchasing Flexibility, HUB reports to include construction, goods and services.
  • Maintain liaison with the Financial Aid Office and BCC Foundation Office regarding Pell Grant and other awards and scholarships.
  • Coordinates and reconciles the college’s financial aid accounts receivable records with the financial aid office records and grantor records.
  • Analyzes and oversees the maintenance of student accounts relating to financial aid to ensure accuracy.
  • Prepares student and third party sponsorship invoices for accounts receivable balances.
  • Assist other employees in the Business Office.
  • Perform other duties as assigned.
  • Confidentiality is imperative. Brunswick Community College follows FERPA guidelines with respect to student privacy.

 

 

MINIMUM REQUIREMENTS:

  • Associate Degree in Accounting
  • Two to four-years of Business Office experience, with a focus procurement and fixed assets
  • Experience with accounting systems, particularly an ERP
  • Understanding of accounting principles and practices

 

PREFERRED REQUIREMENTS:

  • Bachelor’s Degree in Business Administration with concentration in Accounting
  • Four to six-years of Business Office experience
  • Experience in Purchasing, especially with Ariba’s E-Procurement System and The U.S. Department of Education’s G-5 website.
  • Experience in Student Accounts Management within a higher education environment

 

SUPERVISORY RESPONSIBILITIES:

  • None

 

OTHER RELEVANT KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge and support of College policies and procedures

How to Apply

A completed and signed Brunswick Community College application, a letter stating your qualifications related to the position requirements, skills and abilities, unofficial transcripts, and resume are preferred for most positions.

Applications can be found online at www.brunswickcc.edu

Applicants should send all documents and inquiries to any of the following:

 

Human Resources, Brunswick Community College

PO Box 30

Supply, NC, 28462

humanresources@brunswickcc.edu

Fax (910) 754-8229

Telephone: (910) 755-7300

BCC is an Equal Opportunity Employer 

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