GENERAL JOB DESCRIPTION: The Purchasing Coordinator reports to the Director of College Services. The Purchasing Coordinator assists the Director of College Services in the operations of the Purchasing and Receiving Office.

DUTIES:

• Assist in the day-to-day operations of the Purchasing department.
• Coordinate purchasing activities to ensure timely procurement of goods and services.
• Monitor the procurement card (P-Card) program, including card issuance, activation, deactivation, and compliance auditing practices to identify areas for improvement.
• Assist in identifying and enforcing P-Card policies and procedures in compliance with organizational and industry regulations.
• Assist in creating and providing training sessions for employees involved in the purchasing process to ensure proper usage and adherence to policies.
• Monitor P-Card transactions, review reports, and reconcile accounts to detect discrepancies or fraudulent activity.
• Ensure compliance with organizational purchasing policies, P-Card guidelines, and relevant regulations.
• Collaborate with other areas and departments as needed for the efficient and effective procurement of commodities and services to benefit the college.
• Maintain positive relationships with vendors, address issues, and resolve disputes as needed.
• Assist in analyzing spending patterns, identify cost-saving opportunities, and implement strategies to optimize procurement processes.
• Generate reports on purchasing activities, P-Card usage, and expenditure trends.
• Provide insights and recommendations to management based on data analysis.
• Provide support and guidance to staff on purchasing processes, policies, and systems.
• Identify opportunities to streamline processes, improve controls, and enhance overall efficiency and effectiveness.
• Provide input for process improvements and monitor their impact on purchasing operations and P-Card program performance.
• Provides excellent customer service to internal and external customers.
• Other duties assigned to the Purchasing Department as assigned by the Director of College Services.

COLLEGE REQUIREMENTS OF ALL EMPLOYEES:

• Demonstrated excellence in written, oral, and interpersonal communication skills. 
• Demonstrated commitment to diversity, equal opportunity, and the academic, intellectual, and social development of all students and employees.
• An understanding of and commitment to the comprehensive community college philosophy and mission.
• Treats others respectfully, speaks to others courteously, and behaves in such a way that creates a workplace environment that is marked by trustworthiness, honest but polite communication, and interpersonal interactions that are both personally cordial and professionally appropriate.
• Acts as a team player when working with any and all employees of the College.
• Serves on institutional committees as appointed by the President.
• Performs other duties and responsibilities as needed.
• Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures.
• Promote good safety habits and be compliant with OSHA safety regulations.
• Randolph Community College conducts a background check and drug screening on all full-time new hires.