GENERAL JOB DESCRIPTION: The Purchasing Manager reports to the Director of Financial Services. The Purchasing Manager assists faculty, staff, and administration in purchasing supplies and equipment; obtains quotes/bids as needed and follows proper purchasing guidelines; maintains adequate records and control of all equipment for inventory purposes; and supervises and coordinates the activities and responsibilities of staff positions in the Purchasing and Receiving Office including filling in during their absence. 

DUTIES:

• Supervises and directs the Purchasing Department of the college. 
• Supervises and directs purchase requisitions for supplies and equipment in a timely manner to procure resources to accomplish Randolph Community College mission.
• Obtains quotes and bids as needed and seeks out a variety of vendors in the market place to encourage competitive pricing.
• Supervises receiving and distribution of institutional supplies and minor equipment to requesting departments.
• Supervises receiving, tagging, inventory control, and disposal of equipment for fixed asset accounting, including the reconciliation of the fixed assets subsidiary ledger with the general ledger.
• Supervises the preparation of shipments by United Parcel Service and Federal Express.
• Maintains appropriate files of state contracts, equipment lists and catalogs.
• Supervises the approval of monthly invoices for institutional operating expenses.
• Balances and reconciles encumbrances and equipment purchases monthly to the general ledger.
• Assists Financial Services with year-end closing related to encumbrance accounting.
• Supervises the maintenance of vendor files for record and audit purposes.
• Coordinates with the Safety Committee in maintaining adequate first aid supplies for the college.   
• Completes Purchasing Flexibility Report annually due 2/1.
• Completes HUB report quarterly. 
• Supervises training to end-users on effective use E-procurement utilization. Works with end users to utilize electronic processing of requisitions.  
• Provides ongoing support to all college employees in acquiring necessary resources to accomplish the mission of the college.
• Develops and maintains standard operating procedures policy manual for Procurement. 
• Manages applications for and usage of P-Cards used for procurement of goods and services.
• Reconciles and processes P-Card statement (Bank of America) for all areas of the college.
• Completes GAS-1206 Motor Fuel Claim for Refund quarterly.
• Provides excellent customer service to internal and external customers.

COLLEGE REQUIREMENTS OF ALL EMPLOYEES:

• Demonstrated excellence in written, oral, and interpersonal communication skills. 
• Demonstrated commitment to diversity, equal opportunity, and the academic, intellectual, and social development of all students and employees.
• An understanding of and commitment to the comprehensive community college philosophy and mission.
• Treats others respectfully, speaks to others courteously, and behaves in such a way that creates a workplace environment that is marked by trustworthiness, honest but polite communication, and interpersonal interactions that are both personally cordial and professionally appropriate.
• Acts as a team player when working with any and all employees of the College.
• Serves on institutional committees as appointed by the President.
• Performs other duties and responsibilities as needed.
• Annually review all Randolph Community College safety rules and policies and be familiar with all emergency safety procedures. Promote good safety habits and be compliant with OSHA safety regulations. Randolph Community College conducts a background check and drug screening on all full-time new hires.
• Randolph Community College conducts a background check and drug screening on all full-time new hires.