Under the direction of the Controller, the Purchasing Officer is responsible for sourcing, negotiating and purchasing materials, goods, and services essential for the college operations.

Essential Duties and Responsibilities

Duties and responsibilities include but are not limited to:

Verify all requisitions for proper purchasing procedures, coding, completeness and accuracy
Process purchase requisitions into purchase orders through the North Carolina E-procurement System and approvals through work flow process.
Research items on state contract for faculty and staff and contact vendors to provide quotes for purchases under $50k.
Create bid documents, maintain the bid process, review specifications, post tabulations and award bids.
Work with the State of North Carolina Purchase & Contract Division/ NC DIT to obtain approvals for bid documents over $50K.
Train faculty and staff on all purchasing for state contracts, HUB purchasing, the E-procurement System, NCID administrator, PCards training and Laserfische work flows.
Prepare, submit and maintain regular reports such as quarterly HUB report, Annual State Purchasing Flexibility Report, monthly Executive order 50 report, annual Dave Report, Compliance Reviews, Yearly Procurement Plan, and public records requests.
Maintain location, buildings and rooms in Datatel/Colleague
Will be required to obtain the North Carolina Contract Manager Certification (NCCM) and the NC Purchasing Officer Certification (NCPO) from the State of NC Division of Purchase & Contract

Related Responsibilities:

Apply the budget code system knowledge to daily workflow
Post the Purchasing Manual on the MCC Website and maintain quarterly for all changes to state regulations.
Must sustain individual progress to ensure the completion of work to meet federal, state and institutional deadlines
Work closely with all faculty and staff in providing training and assistance on purchasing and equipment regulations
Articulate understandable directions orally and in written form
Maintain a professional and positive relationship with students and outside institutions
Maintain an environmentally safe and professional work area
Perform other duties and tasks assigned by the Controller, the VP for Finance/ CFO or the President

Equity in Learning & Employment:
Equity and belonging are crucial to who we are. The College celebrates diversity and inclusion, embracing a broad definition of diversity that includes people of every race, ethnicity, gender, gender identity, sexual/affectional orientation, age, socio-economic status, ability or attributes (visible and invisible), neurodiversity, religious or ethical values system, national origin, political beliefs, and first-generation college students.

Additional Information

Physical Requirements:
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell; work in a confined area with little room for movement; and be able to move between buildings and campus locations with ease. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to work flexible and evening hours; must have a valid North Carolina Driver License; must be able to type 50 correct words per minute.