Rockingham Community College
Closes: Tuesday, December 31, 2019
Target Start Date
Expected Work Hours
Excellent communication skills.
Commitment to customer service.
Knowledge and proficiency in MS Word and MS Excel.
Must be physically able to perform job duties.
Bachelor’s Degree in Business Administration or related field of study.
Community college experience.
Datatel and e-procurement experience.
Responsible for the college’s procurement function. Ensure that all Federal and State laws and regulations are followed in purchasing supplies, materials, services and equipment for the college; ensure that all equipment purchased by the college is properly accounted for by tagging and conducting an annual inventory.
Reports to the Vice President for Administrative Services.
Process and review all requests for supplies, materials, equipment and services needed by RCC and ensure that all Federal and State laws and regulations are followed by maintaining files on all State and Federal Contracts, laws and regulations as required by the NC Division of Purchase and Contract.
Verify budget codes on requisitions and purchase orders. Assign commodity codes to purchase orders.
Provide guidance to college personnel in acquiring supplies, equipment, and services and assist college personnel with best procurement solutions.
Receive and match all incoming invoices with purchase orders, audit for correctness, ensure that items have been received and subsequently process for payment on a weekly basis.
Coordinate and maintain all maintenance contracts on services and equipment which includes placing service calls as needed and coordinating repairs and service on items not on contract.
Assign inventory numbers to all major equipment purchased and place tags on equipment; place equipment on State inventory monthly and balance to the general ledger. Prepare monthly reports and fiscal year end reports.
Maintain inventory of all institutional and local equipment by listing and assigning inventory numbers and tracking location.
Coordinate and conduct an annual inventory on all major equipment as required by NCCCS. Coordinate and conduct verification of all high-risk inventory items not on the major equipment every three years with Technology Support Services.
Inventory storage area periodically, place surplus items on State Surplus website, show equipment and answer inquiries from perspective buyers or surplus property and maintain all records concerning listing, payment and receipt of surplus property sold.
Coordinate with appropriate RCC administrative personnel any local sales of surplus items in the storage area and follow State guidelines for equipment disposal.
Coordinate recycling of old, obsolete campus electronic equipment with associated departments.
Prepare an equipment summary at the end of each fiscal year by balancing equipment purchased with the general ledger.
Prepare computer generated HUB quarterly report for the NC Division of Purchase and Contract showing percentage of purchases from HUB certified businesses.
Formulate and disseminate bid specifications and receive, tabulate and evaluate bids.
Prepare the Purchasing Flexibility Report as required.
Maintain file of vendor W-9 forms and obtain W-9 forms from new vendors as needed.
Organize and maintain files on software invoices for services and equipment.
Reconcile problems with vendors on orders, shipping, invoices, etc.
Organize and maintain purchasing files for five years as required for audit purposes.
Coordinate with appropriate departments any modifications and setup of new purchasing system software and packages. Test the system and ensure the efficient operation before the system goes live.
Issue and maintain record of all keys issued to the staff/faculty of the college.
Assist as backup to the Campus Services Manager with processing mail, print requests and coordinating delivery of packages.
Perform other related duties as incidental to the work described herein.