Receptionist/Administrative Assistant - President's Office

SALARY:$14.00 Hourly

DIVISION:President's Office

DEPARTMENT:Executive Assistant

OPENING DATE:10/01/20

CLOSING DATE:10/15/20 05:00 PM

OCCUPATIONAL SUMMARY:
Hours: Monday - Thursday 12:30 pm - 5:30 pm and Friday 9:00 am - 2:30 pm

The Receptionist/Administrative Assistant (25-hour position) is responsible for providing receptionist, clerical, administrative and technical support to the Brock Executive Suite. This position maintains current general knowledge of appropriate college and departmental policies, processes and procedures in an effort to ensure efficiency and integrity of the department. Serves as a point of operational and administrative contact for visitors to the Suite consistently setting a professional tone, both in personal behavior and telephone etiquette.ESSENTIAL DUTIES & RESPONSIBILITIES:

• Welcomes visitors to the Suite by greeting them, referring inquiries and giving directions and instruction
• Acts as a back-up for other Suite members to answer, screen, forward, take messages or place calls
• Receives, sorts and delivers the daily mail for the Suite
• Maintains copier service and orders/stocks paper for the Suite copiers
• Maintains the distribution of supplies and tablecloths as needed for College-wide functions
• Completes travel requisitions/reimbursements for the President and Board of Trustees through
  Doc-e-fill and E-Procurement
• Creates purchase orders through E-Procurement and requisitions for office supplies, memberships, sponsorships, etc.
• Researches, compiles, and summarizes data and information for special projects and reports
• Assists with organizing special meetings, events and social functions, including caterers, materials and supplies
• Assists the Office of Vice President for Instruction and the Office of Vice President for Students with
  E-Procurement and travel
• Performs various clerical duties such as filing, copying, collating, faxing, etc.
• Performs other job-related duties and projects as assigned in support of the College’s mission, core values and goals

MINIMUM QUALIFICATIONS:
High School Diploma or equivalent.

Three (3) years’ experience in an office environment.

Preferred:
Associate's degree from a regionally accredited institution of higher learning.KNOWLEDGE, SKILLS AND ABILITIES:Knowledge

• Intermediate knowledge of clerical processes and procedures and standard office procedures; practices and equipment
• Intermediate knowledge of business letter writing and report preparation
• Intermediate knowledge of record control and statistical recordkeeping

Skills

• Intermediate computer skills and technical proficiency in Microsoft Office applications
• Effective verbal, listening and written communications skills
• Attention to detail and high level of accuracy
• Very effective planning, coordination and organizational skills to meet work deadlines
• Interpersonal skills with proven ability to work in a team environment

Abilities

• Ability to record, compile, analyze and summarize data
• Ability to analyze situations and exercise sound judgement in making decisions
• Ability to display tact and poise at all times
• Ability to handle confidential information with absolute discretion
• Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforces, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels

APPLICATIONS MAY BE FILED ONLINE AT:
https://www.schooljobs.com/careers/cravencc/jobs/2875090/receptionist-administrative-assistant-presidents-office?pagetype=jobOpportunitiesJobs

800 College Court
New Bern, NC 28562
252-638-7335

hr@cravencc.edu

Position #2020-00065
RECEPTIONIST/ADMINISTRATIVE ASSISTANT - PRESIDENT'S OFFICE
KT