Records Management Specialist (CCE Records Management) Req. #4966

Records Management Specialist (CCE Records Management) Req. #4966


Central Piedmont Community College
1201 Elizabeth Avenue
Charlotte, NC 28235
Phone: 704-330-2722

Job Location

Levine Campus - Matthews, NC.


Pay Grade H Salary $31,473


State Health Plan BCBS

Job Category

  • Clerical

Application Period

Opens: Friday, August 19, 2022
Closes: Monday, October 31, 2022

Target Start Date

Monday, September 12, 2022

Expected Work Hours

Monday - Friday 8am -5pm

Reports to

Director Records Management Customer Service

Employment Type

Full-Time 12 Months

Minimum Qualifications

High School Diploma or GED with 2 years of experience utilizing computer skills including Microsoft Word and Excel gained through completion of formal training or on the job training and 2 years of full-time work experience (or the equivalent in part-time experience) in the field to include record keeping, customer service or database management.

Preferred Qualifications

None listed

Position Description

CCE Records Management Specialist position is available in the CCE Records Management Department located on the Levine Campus, Levine II Building.

Anticipated Hire Date:  September 12, 2022

Work Schedule: Monday - Friday; 8:00am - 5:00pm

Hours per Week:  40

General Function

Processes, validates and preserves documents/records for the department to satisfy accreditation, state
auditing, regulatory or other requirements.

Characteristic Duties and Responsibilities

1. Reviews and verifies documents/records for accuracy and audit readiness.

2. Modifies and maintains documents/records as assigned. Documents/records may include but not limited to course descriptions, course outlines and credential files.

3. Maintains files for documents/record to ensure easy retrieval and access. Files may include but not limited to Course Information Sheets and official correspondence with regulatory agencies.

4. Maintains databases for tracking purpose. Follow-up to ensure that required documents/records are received.

5. Maintains cumulative activity reports which may include but not limited to contract log, and end-of semester reports. Generates execute summary reports.

6. Serves as liaison for the department with other areas of the college to gather information and
resolve issues.

7. May generate instruction/development contracts or rate sheets for instructors.

8. May evaluate timesheets and invoices against hours worked and rate of pay for accuracy.

9. May prepare and distribute class packets to instructors.

10. May generate and modify Course Origination Documents.

11. May trains new personnel on departmental processes, procedures, databases and computer

12. Cross trains as needed.

13. Performs other duties as assigned.

Knowledge, Skills, Abilities and Characteristics

*  Knowledge of computers, desktop office applications and mainframe

*  Access or other database skills

*  Good organizational, communication and customer service skills

*  Ability to work independently, to solve problems and work with details

*  Knowledge of college and departmental procedures

*  Have a team-player outlook

How to Apply

Qualified applicant should apply to:

Central Piedmont is commented to equal employment opportunties.

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