Records Management Specialist (CCE Records Management) Req. #4966
Employer
Job Location
Levine Campus - Matthews, NC.
Salary/Grade
Benefits
Job Category
- Clerical
Application Period
Closes: Monday, October 31, 2022
Target Start Date
Expected Work Hours
Reports to
Employment Type
Minimum Qualifications
High School Diploma or GED with 2 years of experience utilizing computer skills including Microsoft Word and Excel gained through completion of formal training or on the job training and 2 years of full-time work experience (or the equivalent in part-time experience) in the field to include record keeping, customer service or database management.
Preferred Qualifications
None listed
Position Description
CCE Records Management Specialist position is available in the CCE Records Management Department located on the Levine Campus, Levine II Building.
Anticipated Hire Date: September 12, 2022
Work Schedule: Monday - Friday; 8:00am - 5:00pm
Hours per Week: 40
General Function
Processes, validates and preserves documents/records for the department to satisfy accreditation, state
auditing, regulatory or other requirements.
Characteristic Duties and Responsibilities
1. Reviews and verifies documents/records for accuracy and audit readiness.
2. Modifies and maintains documents/records as assigned. Documents/records may include but not limited to course descriptions, course outlines and credential files.
3. Maintains files for documents/record to ensure easy retrieval and access. Files may include but not limited to Course Information Sheets and official correspondence with regulatory agencies.
4. Maintains databases for tracking purpose. Follow-up to ensure that required documents/records are received.
5. Maintains cumulative activity reports which may include but not limited to contract log, and end-of semester reports. Generates execute summary reports.
6. Serves as liaison for the department with other areas of the college to gather information and
resolve issues.
7. May generate instruction/development contracts or rate sheets for instructors.
8. May evaluate timesheets and invoices against hours worked and rate of pay for accuracy.
9. May prepare and distribute class packets to instructors.
10. May generate and modify Course Origination Documents.
11. May trains new personnel on departmental processes, procedures, databases and computer
systems.
12. Cross trains as needed.
13. Performs other duties as assigned.
Knowledge, Skills, Abilities and Characteristics
* Knowledge of computers, desktop office applications and mainframe
* Access or other database skills
* Good organizational, communication and customer service skills
* Ability to work independently, to solve problems and work with details
* Knowledge of college and departmental procedures
* Have a team-player outlook
How to Apply
Qualified applicant should apply to: https://www.cpcc.edu/about-central-piedmont/administrative-offices/human...
Central Piedmont is commented to equal employment opportunties.
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