Registrar, Continuing Education

Registrar, Continuing Education

Employer

Nash Community College
522 North Old Carriage Road
Rocky Mount, NC 27804
Phone: 252-443-4011

Job Location

522 N. Old Carriage Road, Rocky Mount, NC 27804

Salary/Grade

Depends on Qualifications

Benefits

Benefit Eligible

Job Category

  • Professional

Application Period

Opens: Wednesday, January 13, 2021
Closes: Wednesday, January 27, 2021

Target Start Date

Monday, March 1, 2021

Expected Work Hours

Monday-Friday 8:00-5:00.

Reports to

Dean, Continuing Education

Employment Type

Full-time

Minimum Qualifications

Associate’s Degree in Business Administration, Office Administration or a related field from a regionally accredited institution. Must have two years of relevant general office and Microsoft Office software experience.

Preferred Qualifications

NA

Position Description

 

The Continuing Education Registrar oversees and performs a wide variety of reporting and record keeping oversight as well as Internal Auditor duties for the Continuing Education Department.

Essential Responsibilities:

 

  • Maintain records associated with reports as required by NCC and the North Carolina Community College System (NCCCS).
  • Collaborate with department Coordinators and Directors in establishing and maintaining files and records for their respective departments.
  • Complete, monitor, and submit accurate, timely student reporting of registration, membership attendance, grading and other summary reports such as FTE Comparison Report, Institutional Class Report (ICR), Data Card, and North Carolina Fire Commission (NCFC) as required by NCC and the NCCCS.
  • Serve as the Internal Auditor for Continuing Education.
  • Manage and maintain an internal audit procedure for records management.
  • Plan and conduct audit of records for each area twice a semester in order to determine the accuracy, completeness, and audit readiness for compliance with NCC and NCCCS.
  • Prepare a summary report of audit findings.
  • Assist in implementation of changes in internal control procedures.
  • Provide training to staff in records management procedures on an as-needed basis.
  • Verify part-time instructor pay.
  • Enter grades into Colleague when attendance is submitted.
  • Train new staff with paperwork processes and procedures.  
  • Assist with the completion of the facilities utilization report for the Continuing Education Department.
  • Responsible for building sections and contracts, preparing attendance sheets, rosters, grading and certificates for CDL, Nurse Aide, Prison Education, Professional Training, NCC Faculty/Staff classes, Fire and EMS.  Assist with other areas as needed. 
  • Assist with maintaining accurate files on Continuing Education records and part-time personnel. 
  • Review all contracts for accuracy prior to submitting for authorized college signature.
  • Maintain all Continuing Education records for five (5) years. 
  • Responsible for updating Combined Course Library and credentials and agencies for Continuing Education.
  • Register, collect, verify and forward monies collected during registration to the business office. 
  • Serve as the Internal Auditor for Continuing Education.
  • Manage and maintain an internal audit procedure for records management.
  • Plan and conduct audit of records for each area twice a semester in order to determine the accuracy, completeness, and audit readiness for compliance with NCC and NCCCS.
  • Prepare a summary report of audit findings.
  • Assist in implementation of changes in internal control procedures.
  • Provide training to staff in records management procedures on an as-needed basis.
  • Verify part-time instructor pay.
  • Enter grades into Colleague when attendance is submitted.
  • Train new staff with paperwork processes and procedures.  
  • Assist with the completion of the facilities utilization report for the Continuing Education Department.
  • Responsible for building sections and contracts, preparing attendance sheets, rosters, grading and certificates for CDL, Nurse Aide, Prison Education, Professional Training, NCC Faculty/Staff classes, Fire and EMS.  Assist with other areas as needed. 
  • Assist with maintaining accurate files on Continuing Education records and part-time personnel. 
  • Review all contracts for accuracy prior to submitting for authorized college signature.
  • Maintain all Continuing Education records for five (5) years. 
  • Responsible for updating Combined Course Library and credentials and agencies for Continuing Education.
  • Register, collect, verify and forward monies collected during registration to the business office. 

Job Post Contact

 

Morgan H. Roberson, Director of Human Resources

nccjobs@nashcc.edu

 

**Nash Community College will only accept applications that are submitted online through the online application system. Please visit https://www.schooljobs.com/careers/nashcc? to view any vacancies and submit your application.**