Duties and Responsibilities:

• Responds to inquiries and requests involving some use of independent judgment to fit situations and facts with established guidelines; serves as an informational resource to staff.
• Trains staff and instructors on new software implementations related to data, attendance, and contract related items.
• Maintains semester reports on completion of programs by students and certifications awarded.
• Creates and updates department files; pulls and re-files records; purges section files over five years except CJC.
• Answers phone: provides information and explains procedures; refers calls to appropriate person; takes messages; screens requests for supervisor.
• Prepares monthly payroll for part-time employees utilizing contracts, contract adjustment forms and entering each adjustment using Colleague and Advansys systems.
• Gathers and summarizes information; produces comprehensive reports on a weekly, monthly and semester basis.
• Assists with student registration process and enters grades for all program areas.
• Submits monthly fire report to OSFM.
• Prints/manages transcript requests.
• Maintains/manages the department’s payroll records with spreadsheets.
• Enter and manage adjunct instructor “new hire” packets, including requests for e-mail and Moodle access.
• Assist with ICR report at the end of each semester.
• Assist with receipts and delivers fee forms and collected tuition to the Finance Department.
• Collects and maintains all departmental agreements, MOUs and ISAs (original copies and online storage).
• Day and evening hours may be required.
• Performs other duties as assigned.