Registrar/Director of Veteran Affairs

Registrar/Director of Veteran Affairs


Halifax Community College
100 College Drive
Weldon, NC 27890
Phone: 252-536-2551

Job Location

Weldon, NC


Commensurate with experience


State of NC

Job Category

  • Professional

Application Period

Opens: Wednesday, May 15, 2024
Closes: Wednesday, May 29, 2024

Target Start Date

Thursday, August 1, 2024

Expected Work Hours


Employment Type


Minimum Qualifications

  • Bachelor’s Degree required.
  • 3 years’ experience working in the Registrar’s Office or related Student Affairs office.

Preferred Qualifications

  • 5 years’ experience working within a Records/Admissions or Registrar’s Office within the North Carolina Community College System.
  • Experience using Colleague, Entrinsik Informer, Excel, Word, the National Student Clearinghouse database and VA-Once web-based reporting system (for certifying and maintain VA educational benefits data).

Position Description

  • Maintain permanent student records as well as the security and confidentiality of permanent student records.
  • Process all incoming transcript requests (mail, in-person and online).  
  • Prepare transcript evaluations and record transfer credit onto students’ official college transcript.
  • Evaluate and certify all graduation applications, while assisting the graduation process, to include the rehearsal and ceremony.
  • Responsible for recording, maintaining and reporting of student records within the FERPA guidelines, e.g., grades, registration data, transcripts.
  • Collaborate with administrators, deans, faculty, IT and counselors to facilitate and improve services to students, including registration, catalog and registration/records policy questions.
  • Assist students receiving (or eligible for) VA educational benefits with their applications for educational benefits and certify their attendance to the Veterans Administration.  Maintain VA records according to State and Federal guidelines.  Monitor VA students’ attendance and progress and notify the VA of any changes in a recipient’s enrollment status within 30 days of the change.
  • Prepare and submit the annual catalog re-approval application packet to the North Carolina State Approving Agency.
  • Process enrollment verifications for students upon request.
  • Send Enrollment reports to the National Student Clearinghouse every 30 days.
  • Submit the Degree Verify report to the National Student Clearinghouse at the end of each semester.
  • Assist with training of faculty/staff with the use of Colleague processes, evaluating students for graduation and using Self-Service for monitoring student progress.
  • Create reports and provide data for faculty and staff upon request.  Data included is from the Student Data System (Colleague/Informer) for Curriculum student data and Curriculum and Continuing Education FTE data.
  • Participate in the Curriculum Committee and the Calendar Committee.
  • Perform other duties as assigned.


  1. Prepare and submit reports to the System Office, State and Federal agencies in accordance with the Annual Reporting Plan.  Reports include:
    1. Curriculum FTE report (three times per year)
    2. Continuing Education FTE report (three times per year)
    3. Curriculum Registration and Financial Aid report (three times per year)
    4. Continuing Education Registration report (three times per year)
    5. Integrated Postsecondary Educational Data System (IPEDS) Fall, Winter and Spring reports (12-Month Enrollment, Completions, Institutional Characteristics, Outcome Measures, Graduation Rates, 200% Graduation Rates and Fall Enrollment).
    6. North Carolina Higher Education Data System (NCHED) reports (Tuition and Fees)
    7. Southern Association of Schools and Colleges (SACS) Institutional profile (provide enrollment/FTE and graduation information) due in January each year.

How to Apply

MUST READ Special Instructions and Additional Information to Applicants:

 All applications for this position must be submitted directly via our online application system at

Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted.
Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application.  To receive credit, all relevant experience must be included in the work history section of the application. 

Any information omitted from the application but included in the resume will not be considered for qualifying credit. Persons eligible for Veteran's Preference must submit a copy of Form DD-214.

Job Post Contact

Applications will only be accepted through: