Closes: Wednesday, June 12, 2019
Target Start Date
Expected Work Hours
Associate or Bachelor Degree in Business/Accounting, Office Systems Technology or Administration, Secretarial Science or closely related field and/or 2 years of experience in donor databases management. Two years of administrative support experience in an education or non-profit setting. Experience with Blackbaud's Raiser's Edge or E-Tapestry and Colleague/Datatel preferred.
- Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
- Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
- Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
- Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
- Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
- Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
- Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.
- Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
- Dexterity: Requires the ability to perform simple movements requiring moderate coordination, such as those required to operate office equipment or computer equipment.
- Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.
- Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
Under general supervision of the Major Gifts Development Director, the purpose of the position is to oversee the daily operations of the constituent database for the Pitt Community College Foundation, which tracks donors, gifts, events and prospect information. The Development Donation & Data Specialist will be responsible for ensuring the accuracy and integrity of the database, Foundation donations, donor receipt letters, reports and staff training and support. The Donations & Data Specialist will provide support to staff by assisting with the creation of reports, providing training, administering user accounts, developing and updating policies to guide the process of receiving donations, data entry, and making sure the database effectively captures constituent information and generates accurate financial and analytical reports. The Development Donation & Data Specialist is responsible for communicating on a regular basis to ensure that Foundation donations and the donor database is effectively operating with other internal operating systems. Position may also be responsible for monitoring expenditures, maintaining budget records, and making monetary deposits. Performs related work as directed.
- Skilled at operating E-tapestry to include entry of relevant data, maintaining clean and relevant data, running reports, creating reports, and ensuring that the system is operating at an optimal level; ensures accuracy of all reports generated out of E-tapestry.
- Implements E-tapestry to ensure full utilization to meet the PCC Foundation's needs.
- Maintains donor relations by ensuring accurate and timely recording, receipting, depositing and acknowledgment of gifts.
- Generates customized queries, reports, lists for development activities, including lists, exports, performance analysis reports, etc.
- Provides direction, support and training for Development Team staff to ensure that the programs are well understood and utilized correctly.
- Develops a procedure manual of how the data is entered, reconciliation with finance, and procedures that will enhance the overall operation and outcome of events, fundraisers and campaigns.
- Maintain resource development calendar of activities; schedule and confirm appointments, meetings, interviews, conferences, classes, or other activities; update calendar on a regular basis and notifies parties involved of changes.
- Coordinate arrangements for various resource development meetings or workshops, which may include preparing agendas and meeting packets, coordinating room/equipment setup, coordinating food/refreshments, attending meetings, recording/transcribing meeting minutes, distributing documentation, maintaining records, or other tasks as necessary.
- Assist in gathering, organizing, and/or processing information, documentation, or statistical data; prepares, assembles, and/or distributes information, reports, surveys, questionnaires, or packets; submit required reports to state, federal or other agencies as appropriate.
- Maintains a structure within the database to effectively identify specific segments of data for various analysis and targeted fundraising and marketing efforts.
- Works independently and within a team on special non-recurring and on-going projects.
- Maintain current information for resource development publications, manuals, resource materials, or other documentation.
- Maintain confidentiality of departmental documentation and donor relation information.
- Performs other duties as assigned or requested.