Under general supervision of the Major Gifts Development Director, the purpose of the position is to oversee the daily operations of the constituent database for the Pitt Community College Foundation, which tracks donors, gifts, events and prospect information. The Development Donation & Data Specialist will be responsible for ensuring the accuracy and integrity of the database, Foundation donations, donor receipt letters, reports and staff training and support. The Donations & Data Specialist will provide support to staff by assisting with the creation of reports, providing training, administering user accounts, developing and updating policies to guide the process of receiving donations, data entry, and making sure the database effectively captures constituent information and generates accurate financial and analytical reports. The Development Donation & Data Specialist is responsible for communicating on a regular basis to ensure that Foundation donations and the donor database is effectively operating with other internal operating systems. Position may also be responsible for monitoring expenditures, maintaining budget records, and making monetary deposits. Performs related work as directed.

• Skilled at operating E-tapestry to include entry of relevant data, maintaining clean and relevant data, running reports, creating reports, and ensuring that the system is operating at an optimal level; ensures accuracy of all reports generated out of E-tapestry.
• Implements E-tapestry to ensure full utilization to meet the PCC Foundation's needs.
• Maintains donor relations by ensuring accurate and timely recording, receipting, depositing and acknowledgment of gifts.
• Generates customized queries, reports, lists for development activities, including lists, exports, performance analysis reports, etc.
• Provides direction, support and training for Development Team staff to ensure that the programs are well understood and utilized correctly.
• Develops a procedure manual of how the data is entered, reconciliation with finance, and procedures that will enhance the overall operation and outcome of events, fundraisers and campaigns.
• Maintain resource development calendar of activities; schedule and confirm appointments, meetings, interviews, conferences, classes, or other activities; update calendar on a regular basis and notifies parties involved of changes.
• Coordinate arrangements for various resource development meetings or workshops, which may include preparing agendas and meeting packets, coordinating room/equipment setup, coordinating food/refreshments, attending meetings, recording/transcribing meeting minutes, distributing documentation, maintaining records, or other tasks as necessary.
• Assist in gathering, organizing, and/or processing information, documentation, or statistical data; prepares, assembles, and/or distributes information, reports, surveys, questionnaires, or packets; submit required reports to state, federal or other agencies as appropriate.
• Maintains a structure within the database to effectively identify specific segments of data for various analysis and targeted fundraising and marketing efforts.
• Works independently and within a team on special non-recurring and on-going projects.
• Maintain current information for resource development publications, manuals, resource materials, or other documentation.
• Maintain confidentiality of departmental documentation and donor relation information.
• Performs other duties as assigned or requested.