Senior Administrative Assistant - Human Resources

SALARY:$30,000.00 - $32,000.00 Annually

DIVISION:Administration

DEPARTMENT:Human Resources

OPENING DATE:11/17/21

CLOSING DATE:12/08/21 05:00 PM

OCCUPATIONAL SUMMARY:

The Senior Administrative Assistant- Human Resources performs a full range of duties within the human resource function in the areas of confidential and complex technical and administrative duties; maintenance of personnel records; supporting the recruitment process, files and preparation of related correspondence and reports; and, providing information and assistance in person and on the telephone to College employees and the public regarding personnel matters.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Performs a wide-range of administrative and technical support functions as directed
• Supports the recruitment process through posting job orders in applicant tracking system, advertising and posting openings with appropriate and effective agencies and job boards 
• Ensures completion of new hire paperwork for new employees, including background checks and Personnel Action Forms; submits required reports to the state
• Processes, tracks and maintains transcripts of new employees according to document collection and retention procedures
• Distributes and processes a variety of forms for employee status changes 
• Maintains confidential employee information and filing including personnel files and associated documentation; scans materials into the College’s document management system 
• Processes all procurement orders and  purchase orders for the department; maintains office inventory
• Provides information and assistance to internal and external customers through email, walk-in and telephone
• Cross trains with others in human resources to maintain continuous support in the department
• Participates in appropriate committees and task forces as assigned
• Performs other job-related duties and projects as assigned in support of the College’s mission, core values and goals

MINIMUM QUALIFICATIONS:

Associate’s degree from a regionally accredited institution of higher learning.

Two (2) years’ full-time administrative experience.

Preferred:
Bachelor’s degree from a regionally accredited institution of higher learning.

Direct professional administrative work experience in an HR department.

Experience using Colleague.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge

• Intermediate knowledge of clerical processes and procedures, and standard office procedures, practices and equipment
• Basic knowledge of state and federal laws, rules, regulations, policies and procedures related to human resources transaction processing
• Basic knowledge of human resources policies and procedures related to recruitment, selection, recordkeeping and personnel information systems management

Skills

• Intermediate computer skills and technical proficiency in Microsoft Office applications
• Accurate record control and statistical record keeping and report preparation
• Excellent communication, organization, time management, attention to detail and customer service skills
• Active Listening; giving full attention to what others are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times

Abilities 

• Ability to handle confidential information with absolute discretion
• Ability to record, compile, summarize and analyze data
• Ability to analyze work situations and interpret program content in making decisions and explaining policies, regulations and programs
• Ability to communicate effectively both verbally and in writing; to establish positive employee and public relations 
• Ability to perform all aspects of the job with fairness, equity, patience, discretion, and ability to maintain poise in crisis situations
• Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels

APPLICATIONS MAY BE FILED ONLINE AT:
https://www.schooljobs.com/careers/cravencc/jobs/3314094/senior-administrative-assistant-human-resources

800 College Court
New Bern, NC 28562
252-638-7335

hr@cravencc.edu

Position #2021-00110
SENIOR ADMINISTRATIVE ASSISTANT - HUMAN RESOURCES
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