Senior Secretary, Career and Community Enrichment

Senior Secretary, Career and Community Enrichment

Employer

Fayetteville Technical Community College
2201 Hull Road
Fayetteville, NC 28303
Phone: 910-678-8400

Salary/Grade

College Scale

Benefits

Yes

Job Category

  • Clerical

Application Period

Opens: Friday, October 28, 2022
Closes: Saturday, December 31, 2022

Target Start Date

Tuesday, January 3, 2023

Expected Work Hours

8am-5pm M-F

Employment Type

Full-time

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.
 

Experience: Three years of increasingly responsible secretarial experience or two years of experience and an Associate’s degree in Office Technology, or related field.
 

Training: Completion of the twelfth grade supplemented by specialized secretarial training or equivalent.

Preferred Qualifications

An Associate degree is preferred.

Position Description

Duties may include, but are not limited to, the following:

Prepare and proofread a wide variety of reports, letters, memos, course materials, exams, and statistical charts; compose routine correspondence related to responsibilities assigned.

Screen office and telephone calls; respond to complaints and requests for information on courses, procedures, systems, and events relating to responsibilities assigned; receive and route mail.

Establish and maintain computerized spread sheets and data files; run reports on regular and requested basis.

Compile data for special projects; collect and assemble data and background materials for a variety of reports and meetings.

Maintain and coordinate calendars and schedules of department activities, courses, meetings, and events; coordinate and schedule activities with other College departments, the public, and outside agencies.

Perform general clerical work including filing, scheduling appointments and meetings, and processing reimbursement requests.

Organize and maintain filing systems; maintain records related to specific area of assignment.

Assist with registration at centers and other off-campus and on-campus locations.

Verify time sheets.

Prepare required documentation for continuing education courses to include: contracts, public service agreements, work orders, audio-visual requests, room requests, and purchase orders for supplies, equipment, and textbooks.

Prepare brochures, flyers, and handouts for general marketing purposes.

Prepare class registration materials for records and registration office to include cover sheets, data forms, and group receipts.

Assist in preparing and maintaining special reports and budget information for external groups, agencies, and organizations.

Verify and review materials for completeness and conformance with established regulations and procedures.

Operate a variety of office equipment including a computer for word processing; input and retrieve data and text; organize and maintain disc storage and filing as necessary.

Coordinate travel arrangements for department staff.

Order and maintain office supplies and maintain related records.

Correspond and distribute information and files using the College’s networking system.

Prepare class materials and order supplies.

Perform related duties as assigned.

Job Post Contact

FTCC-Human Resources
910-678-7342